Project Administrator

2 days ago

Fergus, Canada Wrighthaven Homes Full time

**Job Title: Project Administrator**

**Department**: Construction / Real Estate Development
**Reports to**: Project Manager

**Job Summary**:
The Project Administrator will be responsible for supporting the management of residential construction projects by accurately estimating housing costs, processing and submitting order forms for both interior and exterior selections, and maintaining project timelines. This role is essential in ensuring smooth communication between various teams, vendors, and stakeholders, and ensuring that projects are completed on time and within budget.

**Key Responsibilities**:

- **Cost Estimation**:

- Prepare and manage detailed cost estimates for residential housing projects.
- Ability to understand detailed construction drawings
- Collaborate with designers, vendors, subcontractors, and suppliers to gather cost information for materials, labor, and other related expenses.
- Ensure all estimates are accurate, up-to-date, and reflect the project scope.
- **Order Processing & Selections**:

- Manage order forms created during the selection process for interior and exterior finishes, including flooring, cabinetry, paint, fixtures, and other design elements.
- Submit order forms and purchase requests for approved selections in a timely manner.
- Track and confirm delivery schedules with vendors, ensuring materials arrive on-site as needed.
- **Project Timeline Management**:

- Develop and maintain project schedules, including key milestones, deliverables, and deadlines.
- Monitor critical paths and adjust timelines as necessary to account for delays or unforeseen issues.
- Coordinate with the project team to ensure alignment on tasks and timelines, helping to mitigate risks of schedule overruns.
- **Communication & Documentation**:

- Serve as the primary point of contact for project-related communications between clients, contractors, and internal teams.
- Ensure accurate documentation of all project-related decisions, including change orders and budget adjustments.
- Prepare and distribute weekly project status reports, highlighting progress, potential issues, and upcoming tasks.
- **Risk & Issue Management**:

- Identify potential project risks related to cost overruns, delays, or material availability and proactively provide solutions.
- Assist the project manager in resolving issues that arise during the course of the project.

**Qualifications**:

- Recommended but not limited to: Construction technologist, Architectural Technologist, Bachelor’s degree in Construction Management, Business Administration, or a related field (or equivalent experience).
- 2+ years of experience in project administration or construction project management.
- Strong understanding of housing construction processes and terminology.
- Proficiency in project management softwares and spreadsheets (e.g., Microsoft Excel, Microsoft Projects, Google Sheets, and estimating tools).
- Excellent organizational, communication, and problem-solving skills.
- Ability to work under pressure and manage multiple projects simultaneously.

**Preferred Qualifications**:

- Experience in residential construction or home building.
- Knowledge of interior and exterior material selections.
- Efficient in math and geometry
- Strong attention to detail and a proactive approach to managing project timelines.

Pay: $60,000.00-$90,000.00 per year

Work Location: In person

  • Sales Administrator

    3 days ago

    Fergus, Canada Station Earth Inc. Full time

    Station Earth is Ontario’s premier custom electronics integrator, specializing in the design, engineering, and installation of high-performance home theaters, multi-room audio-video, automation, climate control, security, lighting and shading control. Our purpose is to provide our clients with world class solutions, custom-tailored to their specific...

  • Site Administrator

    2 days ago

    Fergus, Canada Sorbara Group of Companies Full time

    Sorbara is looking for a Site Administrator to join our growing team! **About Sorbara Group of Companies**: The Sorbara Group of Companies is a pioneering force in Ontario’s real estate industry. Having operated commercial, industrial, office and retail properties, managed residential rentals and built high-rise and low-rise communities for several...

  • Administrative Assistant

    6 days ago

    Fergus, Ontario, Canada REMAX Full time

    Real Estate/Personal Assistant Job descriptionReal Estate Assistant- P/TLocation(s): FergusHours: Working Monday-Thursday 10-3 and very occasionally on a weekend dayPosition Description:To be the right-hand person of a busy Real Estate Salesperson.Duties & Responsibilities:As the successful candidate, you will be a well rounded, articulate, professional...

  • Purchasing Contracts Administrator – Onsite

    1 day ago

    Fergus, Ontario, Canada NPAworldwide Full time

    Job DescriptionAre you ready to take your purchasing and contract administration expertise to the next level? Were looking for a proactive and detail-orientedPurchasing Contracts Administratorto join a dynamic team in a fast-paced onsite and land development environment. This is an exciting opportunity to replace a current employee and make an immediate...

  • Payroll Coordinator

    2 days ago

    Fergus, Canada Nexans Full time

    **Location**:Fergus, ON, CA, ON N1M**Function**:Human Resources**Employment type**:Full Time**Required experience**:Junior professional - up to 5 years**Reference ID**:75248Payroll Coordinator - Office Administrator **ONBOARDING YOU TO THE COMPANY** - At Nexans our global vision is to electrify the future. At Distribution & Usages buisness group this means...

  • Executive Assistant to The CEO

    2 weeks ago

    Fergus, Canada Barrantes & Associates Inc. Full time

    **About Us**: Barrantes & Associates Inc. is a leading organization dedicated to providing comprehensive services and support to vulnerable individuals in the community, and we are committed to maintaining a supportive, inclusive, and compliant workplace. We are looking for a dynamic HR Professional to join our team who will play a critical role in...

  • Account Manager

    2 days ago

    Fergus, Canada The Total Group of Companies | Fire Solutions | Rescue | Medical Full time

    **The Total Group of Companies is a collection of 4 divisions**: Fire, Rescue, Safety, ,and Medical; operating independently with the ability to synergize. The company is based in Fergus, ON and merges the expertise of founding directors to offer the best services in one location. With divisions led by top-notch professionals, we are COR certified and are...

  • Customer Support Specialist

    2 days ago

    Fergus, Canada H2R Business Solutions Full time

    Salary: 50,000 **Ergo Advantage** **About Us** Serving the industrial sector for over 25 years, Ergo Advantage is a leading producer of safety matting, providing solutions for anti-fatigue, anti-microbial, anti-slip, anti-static and lean manufacturing initiatives. Our products are manufactured in Canada from materials sourced in North America and...

  • Executive Assistant to The Coo

    1 week ago

    Fergus, Canada Barrantes & Associates Inc. Full time

    **Summary** **Celebrating Difference. Supporting Individuals.** **Barrantes & Associates Inc.** is a leading service provider in the social service sector. We maintain a person-centered, evidence-based and trauma-informed approach that is supportive to clients in both the community, and in residential settings. Our highly experienced team creates and...

  • Office Manager

    3 days ago

    Fergus, Ontario, Canada WrightHaven Homes Full time

    We are a residential construction company seeking a detail-oriented, analytical Full Cycle Bookkeeper/Office Administrator with strong knowledge of construction or project-based accounting to play a key role within our growing team. The successful candidate will play a key role in supporting our operations through accurate financial processing, managing...