Proposals Administrator

Proposals Administrator
- Toronto, Ontario, Canada _

**New**
AdministrationAmericas Region



TOR0001K1

**Joining Arup**

Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are looking for a Bilingual Proposals Administrator in Toronto to assist with marketing and business development activities across Canada in a 6-month contract position.

The marketing team operates in a collaborative environment, working together and supporting senior members locally and throughout the Americas region in ongoing marketing and business development initiatives

This role will require you to be reviewing and distributing information from procurement portals, maintaining proposal lead databases, and conducting market research for project leads

**The opportunity**
- Perform targeted searches for EOIs, RFPs, and RFQs via online procurement portals (e.g. MERX, Ariba, Biddingo, Bids and Tenders, etc.).
- Review and distribute relevant RFX documentation and requirements to key individuals.
- Continuously monitor procurement portals for amendments, Q&A documents, and any updates pertinent to proposal submissions.
- Organize and handle data within a centralized database and customer relationship management (CRM) for comprehensive opportunity tracking.
- Conduct online research into relevant markets to identify potential project leads.
- Set up and maintain standardized network folders and proposals libraries for all bids, ensuring adherence to existing operation procedures (e.g. consistent naming conventions, folder structures, and filing protocols).
- Ensure adherence to internal processes and standards in all work, maintaining detailed audit trails to support traceability for Go/No-Go decisions

You will have the opportunity to do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

**Is this role right for you?**
- High school diploma or equivalent experience; post-secondary education in business administration or marketing is an asset.
- Fully bilingual in English and French ((speaking, reading, writing).
- 1-3 years of experience in an administrative or support role, preferably in a marketing or proposals environment.
- Demonstrated strong organizational and time management skills.
- A passion for maintaining task organization and driving deliverables forward.
- Ability to organize, prioritize, and manage multiple deadlines with strong attention to detail
- Validated ability to work effectively within a team environment and communicate and collaborate with staff at all levels.
- Capacity to work independently with mínimal or no supervision and take ownership of tasks.
- Proven expertise with Microsoft Office Suite
- Familiarity with CRM or proposal management tools is an asset.
- Familiarity with the A/E/C industry would be considered an asset.

**What we offer you**

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

**Benefits at Work -** At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

**Flexible Working** - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

**Different people, shared values**

Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee). We acknowledge this land and its people to build a shar