HR, Office

PATTISON Outdoor Advertising is Canada’s leading Out-of-Home (OOH), Transit and Digital display advertising company. With the widest variety of products, our advertisers benefit from unparalleled advertising opportunities. Our sales professionals and support associates across the country, provide clients with unmatched service, insights and campaign innovation.

As leaders in the Canadian advertising industry, PATTISON Outdoor Advertising is determined to initiate change starting from within, lead by example and reflect the diversity of the communities within which we work and live, coast-to-coast. By supporting internal and external efforts of inclusion and diversity we aim to better ourselves and the world around us. We are PATTISON Outdoor Advertising and here everyone belongs.

**Job Information**:
This position is the first point of contact for all visitors and guests entering PATTISON’s Montreal office. They will field all telephone calls, greet visitors, guests, and staff in a highly professional manner.
They will also provide administrative and HR support to the Montreal office in an efficient and exceptional manner.

**What you’ll do**
**Human Resources**
- Provide effective and efficient administrative support to the Human Resources Department
- Maintain familiarity with the Company’s administration policies, procedures and routines and assist employees with the same
- Coordinate payment for invoices including preparing of journal entries
- Coordinate and support the recruitment process through posting positions, conducting phone interviews, scheduling interviews and conducting reference checks
- Coordinate the on-boarding of new employees
- Works confidentially with the VPGM on budgets and staffing and maintains documentation.
- Translate, update and maintain a variety of documents for the Human Resources Department
- Communicate with government agencies in Quebec, when necessary

**Office Day to Day and Reception**
- Receives, screens and directs a medium volume of incoming calls; and takes messages when necessary
- Greets visitors and directs them to the appropriate individual or department
- Collects and distributes incoming mail, correspondence and courier packages;
- Prepares daily outgoing mail, courier packages and coordinates delivery
- Types letters, correspondence and other materials as directed
- Maintains staff phone and address directories
- Orders, tracks and restocks inventory levels of all office supplies, coffee/tea supplies, and stationary
- Maintains mailing machine, tracks postage usage and orders additional postage as needed
- Updates internal mailboxes with staff changes
- Orders and tracks printer ink for specific printers.
- Organizes the board room bookings and conferencing schedules
- Orders stationary and business cards as needed.
- Communicates with the property management and hands out building security and parking passes to all PATISON Outdoor Advertising employees.
- Daily interaction with all levels of employees in the organization, including our senior executive team
- Other duties and special projects as assigned
- Organizes meeting room for important meetings, i.e. Divisional, key clients

**Who you are**
- Professional, polite, polished demeanour and attitude is a must
- University or college degree, or related work experience;
- Familiarity with standard telephone and office practices, procedures and call management systems;
- Must be fully bilingual and have excellent written and verbal communication skills in French and English;
- Must be able to provide both verbal and written English/French translations;
- Must be able to take direction in a fast-paced environment;
- Works well under pressure and limited supervision, takes initiative and independent judgment;
- This role will be an in-office role, 5 day per week

**What’s in it for you**
We understand that there is life at work and life outside of work. Here are a few benefits we offer that support us to be our creative best.
- Group Benefit Coverage
- Annual Health and Wellness Credits
- Gym discounts
- Employee and Family Assistance program
- Education Assistance Program (Tuition Reimbursement Program)
- Conferences & training budget
- Paid Time Off
- Regular internal training programs
- Competitive salary
- Discount rates at other JPG divisions

Schedule:

- 8 hour shift