Reception & Accounting Clerk

**Who we are**

Vacutrux is an environmental vacuum truck builder located in Elmira, Ontario. As a leading manufacturer of mobile vacuum tank systems, we are proud to say we have been building environmental vacuum equipment since 1981. From individual owner operators to large commercial truck fleets, our time proven design is loved by our customers. Vacutrux prides itself on its commitment to quality, customer satisfaction, and technological advancement. On day one employees at Vacutrux can expect to be part of a team that values creativity, collaboration, and continuous improvement. For those who are driven by a desire to make tangible impact in a thriving industry, Vacutrux offers the ideal workplace to grow and succeed.

**Pay range**: $53,000-65,000

The prime function of the Reception & Accounting Clerk is to provide support to our customers and vendors through various communication methods as well as provide clerical support to the accounting department.
- Answering and directing phone calls, taking messages, transferring calls, and providing information to callers
- Handling mail and correspondences. Sorting and distributing mail, faxing, and scanning documents.
- Communicate with customers regarding account statuses and respond to inquiries.
- Prepare and send invoices to customers and follow up on outstanding payments.
- Post customer payments by recording cash, check, and credit card transactions.
- Reconcile customer accounts and investigate discrepancies or issues.
- Generate AR aging reports and assist in monitoring and collecting overdue accounts.
- Review and verify invoices for accuracy, including matching purchase orders and receipts.
- Enter and process invoices ensuring timely payment of vendor bills.
- Enter AP invoices into the accounting system
- Reconcile AP transactions and prepare reports as needed.
- Work with vendors on payments and outstanding statements as required
- Communicate with vendors regarding invoice discrepancies, payment inquiries, and other issues.
- Maintain organized records of financial documents, invoices and receipts.
- Perform additional administrative duties.
- Minimum of 1-2 years of experience in a reception or customer service role
- Minimum of 1-2 years of experience in completing detailed clerical work
- Proficient with Microsoft Suite. Strong proficiency in Excel is an asset
- Strong data entry accuracy and ability to spot errors
- Excellent verbal and written communication skills to interact with customers, vendors, and team members.
- Ability to prioritize tasks and meet deadlines.

The position is permanent full-time with benefits and employer sponsored RRSP plan.

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care

**Schedule**: Monday - Thursday 8am-5pm, Friday 8am-4pm

**Job Types**: Full-time, Permanent

Pay: $53,000.00-$65,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person