Property Administrator

First Capital [TSX: FCR.UN] is a leading owner, operator, and developer of mixed-use real estate located in Canada’s most densely populated cities. First Capital’s focus is on creating thriving urban neighbourhoods to generate value for businesses, residents, communities and our investors. We strive for performance excellence at our properties and new developments, creating healthy and sustainable urban neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant corporate culture that ensures equal opportunity and well-being for all employees in a dynamic and rewarding workplace.

**SUMMARY**:
We are looking for a service-oriented Property Administrator to join our first-class Property Management & Operations Team. This role will report to the Property Manager, and will support one of our Property Management Zone based in Kitchener, ON. The Property Administrator will be responsible for various services related to the operation of a portfolio of retail and commercial properties, including bank deposits, accounts receivable (AR) reporting, accounts payable (AP) processing, budgeting, supplier invoices, and rent roll review, and tenant liaison and communication.
**PRIMARY RESPONSIBILITIES**:

- Provide administrative support to the Property Management Zone.
- Conduct review of the monthly rent-roll and pre-authorized debit report.
- Perform accounts receivable reporting, including bank deposits and form filling, and inputting and maintaining accounts receivable commentary.
- Prepare and process P.O.s and accounts payable invoices.
- Send, collect and process various tenant chargebacks.
- Oversee the payment of utilities, track billing and assist with collection of data for ESG and charge backs.
- Prepare manual tenant statements of accounts and manage account reconciliations.
- Issue demand, default, or termination notices to tenants and provide related reporting.
- Prepare and issue tenant refunds.
- Assist with monthly and annual budgets.
- Monitor, track, and collect tenant insurance and tenant sales reports.
- Prepare check lists for tenants' move-in and move-outs while ensuring all documentation are completed.
- Administer and monitor service contracts in addition to the review of vendor and contractor performance.
- Dispatch maintenance and security to tenant calls.
- Liaise with the Operations team to facilitate smooth day-to-day site activities.
- Liaise with property accountants, lease administrators, and legal to ensure the accuracy of tenants' information.
- Perform reception duties on a rotational basis, including answering and dispatching incoming calls, distribution of mail, and ordering of office supplies.
- Participate in special projects and take on other duties as assigned.

**KNOWLEDGE, EXPERIENCE AND SKILLS**:
Preferred level of education and job-related experience:

- One (1) to three (3) years of commercial or retail property administration experience.
- Post-secondary education, preferably in business, accounting or related field as an asset.

Specific skills you'll need to be successful:

- Proficiency in accounting and financial management (AP or AR).
- Strong customer service orientation with well-developed communication skills to effectively communicate across all levels within and outside the organization.
- Excellent planning and organizational skills.
- Experience working with JDE and Building Engines would be an asset.

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WHAT WE OFFER: *
We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits
- Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process._