Office Administrator

5 days ago

Markham, Canada Smith and Long Limited Full time

_Are you a personable, organized, and detail-oriented individual who thrives in a fast-paced environment? Do you enjoy making a positive first impression and ensuring everything runs smoothly behind the scenes? If so, we are looking for you to be the face of Smith and Long as our new, highly-esteemed _**Office Administrator/Receptionist**__

**WHO WE ARE**:

- Smith and Long_ _is the fastest growing, large scale, multi trade company in the Canadian Market. We are uniquely positioned in the traditional fields of Electrical, Mechanical, and Engineering with an internal culture much like a software start-up company._

**POSITION OVERVIEW**:
As our Office Administrator, you will be the first point of contact for clients, visitors, and employees. Your role is crucial in creating a warm and welcoming atmosphere, managing daily administrative tasks, and supporting various departments with your exceptional multitasking skills.

This position is based out of our Markham Head Office and is considered entry level with the opportunity to develop into a more senior role (Project Administrator, Accounts Payable Coordinator, Accounts Receivable Coordinator) in the future. Ideally, the selected individual is a fresh grad from an Accounting/Finance program and brings at least one (1) year of experience in a customer-facing role.

**DUTIES & RESPONSIBILITIES**:

- General administration throughout the company, including answering and transferring all incoming phone calls to ensure a friendly first point-of-contact experience for customers and vendors.
- Assist our Finance Department with AP and AR functions.
- Maintain the cleanliness of common communal areas (including front desk and kitchen areas) by organizing supplies and efficiently loading the dishwasher when necessary.
- Ordering office supplies on an as-needed/requested basis.
- Supporting Finance with other projects/tasks that you may be asked to help out with from time-to-time.

**WHAT YOU BRING TO THE TABLE**:

- At least one (1) year of experience working in an office or customer service setting.
- Education in Accounting and/or Finance is highly desired.
- Strong verbal and written communication skills with the ability to convey messages in a clear and concise manner.
- An ENERGETIC, FRIENDLY, and OUTGOING individual who is personable
- Ability to stay organized and work meticulously
- Ability to prioritize and work in a fast-paced environment
- Strong independent problem-solving skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Confirm your resume is uploaded as a PDF.

**Experience**:

- Customer service: 1 year (required)

Work Location: In person

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