Cor 24166 Purchasing Assistant

Purchasing Assistant

Corporate Services

Location: Halifax

Type of Employment: Full-time, Permanent

Union Status: NSGEU Local 47 (MET)

Competition # COR 24166

Closing Date: January 29, 2025

**About Our Opportunity**

Under the general supervision of the Purchasing Officer, the Purchasing Assistant is responsible for procuring goods, services, and construction required by all departments of Corporate Services under established procurement policies and procedures.

**Responsibilities**
- Procure goods and services under policies and procedures which includes compiling sources of supplies/services, information about availability, specifications, and delivery dates for recommendation to and approval of the Purchasing Officer or other manager; producing purchase orders; ensuring appropriate spending limits/authorizations are obtained; updating supplier/inventory data/base; reconciling invoice problems with suppliers; and notifying bidders of results.
- Prepare tender documents, including addenda to posted tenders, preparing, tracking, and updating change orders in the system and attending site tours.
- Participate in Tender Committee and pre-job meetings, including arranging meetings, assisting in the evaluation process, and preparing minutes.
- Maintain adequate and just-in-time inventory by reviewing weekly usage reports to determine an order date, quantities required and back-order status.

**Qualifications**
- Grade 12 or high school equivalent plus three years' related experience.
- Good knowledge of inventory practices and mathematical skills to check tender price submissions and invoices.
- Excellent computer skills and competency in desktop software including Microsoft Office.
- Sound judgment to initiate and respond to inquiries regarding store operations and questions from contractors/vendors/bidders.
- Ability to source supplies with competitive prices and evaluate vendors and products.
- Possess a valid Nova Scotia driver's license with access to a reliable vehicle for work purposes.

**Assets**:

- Working knowledge of Yardi Property Management software and Keystone Network Key Control software.
- Knowledge of building materials, including plumbing, electrical, and heating components.

**Competencies** required at this level of work are Accuracy, Attention to Details, Organizational skills, Communication, interpersonal and Client service skills.

**Equivalency**

**Nova Scotia Provincial Housing Agency**

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that's right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.

**Work With Us**

Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs and flexible working schedules.

**Classification: CL 18**

**Salary Range: $24.06 to $26.91 hourly**

**Work Week: 35 hours**

**Note: This is not a Civil Service position.**

**To Apply**

**Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.**

**Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**

**Job Types**: Full-time, Permanent

Pay: $24.06-$26.91 per hour

Work Location: In person