Partner Administrative Assistant/receptionist

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The opportunity

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

***The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.**

What you will do:
**Audit Partner Administrative Assistant**
- Provide administrative support to partners, senior managers, managers, and client service teams.
- Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Proactive and independent management of partners’ calendar and contact database to maximize best use of the partners’ time.
- Coordinate travel arrangements.
- Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
- Assist in the proposal process as required, working with the proposal team and proposal coordinator.
- Assist in the preparation and submission of expense reports for the partner(s) supported.
- Other duties as assigned by the Partner and not limited to the above.

**Receptionist**
- Greet clients and visitors.
- Answer the phone and transfer calls to the appropriate staff member.
- Receive and send out mail and courier packages.
- Manage the front office.
- Determine nature of visitors' business and provide appropriate information.
- Open and close office.
- Book meeting rooms.
- Provide backup support with organizing catering requests, including coordination of set up and clean-up of meeting rooms.
- Coupa (accounts payable - code vendor invoices)

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:

- Professional attitude and approach is a prerequisite.
- Excellent interpersonal and communications skills and co-operative in a team environment.
- Ability to prioritize work and work under pressure.
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
- Microsoft Teams experience
- Proficiency to quickly learn proprietary software.
- Excellent communication skills, both verbal and written
- Strong project management skills.
- Good judgment and analytical skills with a focus on attention to detail.
- Capable of working independently and take ownership of tasks.
- Minimum 3-5 years administration experience.
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

**Keys to your success**

KPMG individuals
**Deliver Impact | Seek Growth | Inspire Trust **and understand that a diverse workforce enables us to deepen relationships and strengthen our business.

**Providing you with the support you need to be at your best**

For more information about KPMG in Canada’s Benefits and well-being, click here.

Our Values, The KPMG Way:
**Integrity**, we do what is right |
**Excellence**, we never stop learning and improving |
**Courage**, we think and act boldly |
**Together**, we respect each other and draw strength from our differences |
**For Better**, we do what matters

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to visit our accessibility page.