Reading Room Assistant 2

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Reading Room Asst 2 (Gr4)
Job Title
Reading Room Assistant 2
Department
Information Centre | Museum of Anthropology
Compensation Range
$4,281.00 - $4,386.00 CAD Monthly
Posting End Date
September 5, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
This position is part-time salaried 80% FTE and the full-time salary range will be prorated accordingly.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Library and Archives Assistant provides general support to the operation of the Audrey and Harry Hawthorn Library and Archives (AHHLA) at the UBC Museum of Anthropology (MOA).
Organizational Status
MOA is a renowned institution recognized as a world leader in museum practice, teaching, and research. AHHLA's archival and library collections provide rich research opportunities for faculty, staff, students, authors, filmmakers, First Nations researchers, and the general public. The Library collection is closely aligned with the Museum's object collection with a focus on worldwide material and visual culture, museology, and Indigenous materials, especially from the Northwest Coast. The Archives is a repository for records relating to the institutional history of MOA as well as the private records of academic researchers, photographers, artists, and others with connections to MOA or its collections. The records held in the Archives are in many physical formats and include significant media collections, both analogue and increasingly digital. In addition to providing access to its own holdings, AHHLA supports research across MOA and facilitates use of the Reciprocal Research Network, a multi-institutional resource that brings together nearly ½ million cultural items from over two dozen collecting institutions world-wide. AHHLA is part of the Collections Care, Management and Access department and includes the Oral History and Language Lab which provides media recording, digitization, and editing facilities. This is a hybrid position with work conducted both onsite and remotely from home.
Work Performed
Performs library cataloguing to accepted and local standards and processes books for circulation.
Manages library circulation including charging/discharging resources, and tracking and notifying patrons about overdue materials.
Stack maintenance duties such as shelving, shelf reading, sorting, locating, and retrieving library materials.
Performs public and reference services both in-person and remotely including library tours and orientations, demonstrating the use of catalogues and databases, assisting users to locate relevant materials by performing searches and providing information on library and archival holdings and locations, and directing researchers to other repositories as appropriate.
Assists in providing access to archival holdings including registering researchers and retrieving resources from secure storage.
Processes archival materials including rehousing, arrangement, and some description.
Fills requests for production of alternate formats and reproduction of existing materials.
Assists with digitization projects and participates in other digital initiatives.
Assists with management of media, including collections images, archival images, time-based media, and associated metadata.
Performs routine mending and rehousing of library and archival materials.
Trains and supervises students and Volunteer Associates for cataloguing and processing materials.
Ensures photocopier and other equipment is maintained by performing duties such as adding paper or toner, releasing paper jams, and ordering supplies or scheduling service as needed.
Processes incoming and outgoing mail and coordinates deliveries/pickups.
Marketing duties, such as the development, production, maintenance, and distribution of guides and promotional materials.
Manages AHHLA's social media accounts in coordination with MOA's communications team.
Consequence of Error/Judgement
The Library and Archives Assistant is responsible for the care and handling of valuable and irreplaceable materials. Errors could have financial, legal, ethical, and other consequences for both MOA and the University. Failure to ensure accurate documentation of collections could lead to the loss of valuable information and impair MOA's historical record.
Supervision Received
This position reports to, receives direction from, and is supervised by the Research Manager or designate. The incumbent works collaboratively with all AHHLA and MOA staff.
Work is performed in accordance with established policies and procedures with limi