Coordinator, Office Leasing

2 days ago

Toronto, Canada Brookfield Properties Full time

Location

Brookfield Place - 181 Bay Street

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
This position will be accountable for the coordination and administration of day-to-day functions within the Eastern Region leasing department in addition to having a large role in the development and management of marketing efforts. This role takes on a diverse set of tasks which support the team’s common goal: lease office space The coordinator will report to the Senior Vice President, Office Leasing, and work closely with the entire leasing team.

RESPONSIBILITIES:
Coordination & Administration
- Prepare and maintain product availability directories, floor plans, drawings, and stacking plans
- Manage and address incoming requests for space availability surveys
- Maintain deal happenings within deal tracking software for weekly team meetings
- Enter deals into deal tracking software along with accompanying Business Terms Summary Sheets
- Coordinate monthly leasing meetings
- Plan, coordinate, and execute external leasing events
- Manage intake and processing of leasing commission payments
- Manage and submit team expense reports
- Execute special one-time projects to support future file organization (e.g. photo management, document tracking)
- Other administrative duties as required

Marketing
- Assist with the organization, design, production, and dissemination of all marketing materials for leasing efforts
- Work with National Operations team to update building specific marketing/information materials
- Manage external advertising platforms
- Lead the preparation, coordination, and assembly of additional visual materials required for events

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:

- High level of initiative and the ability to multitask
- Ability to work both independently and as a part of a team
- Strong attention to detail
- Creative and design focused
- Service oriented with excellent communication skills, both verbal and written
- Must work well in a sometimes high pressure work environment, ensuring deadlines are met
- Exceptional organizational skills

EXPERIENCE & TECHINCAL SKILLS:

- Industry (brokerage/leasing) experience is preferred
- Marketing/design experience an asset
- Advanced level Microsoft Office skills
- Advanced Adobe Creative Suite skills (InDesign and Illustrator specifically)
- Experience with Braze Customer Engagement Platform, or a similar product, an asset

EDUCATION/DESIGNATIONS/LICENSES:

- Completion of Post Secondary education

OPPORTUNITIES FOR COMPANY INVOLVEMENT
- Committees (e.g. DEI, social, fire safety)
- Community volunteering
- Companywide socials
- Other ad hoc programming

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

  • Leasing Coordinator

    2 days ago

    Toronto, Canada Triovest Realty Advisors Inc. Full time

    Triovest, one of Canada’s largest privately-owned commercial real estate companies, is seeking a Leasing Coordinator on a 14-month contract at 130 King Street West, Toronto. The Leasing Coordinator will provide day to day operational and administrative support to the Senior Vice President, National Leasing and to the commercial leasing team in the GTA and...

  • Leasing Coordinator

    7 days ago

    Toronto, Canada Cushman & Wakefield Full time

    **Job Title** Leasing Coordinator **Job Description Summary** **KEY RESPONSIBILITIES**: - Provide leasing support to the Senior Managing Director, VPs, Senior Director and Manager in the Leasing department - Preparation of a variety of documents (Agreement to lease, Proposal, Renewal, Termination/Surrender, License Agreements) relating to lease...

  • Leasing Coordinator

    4 weeks ago

    Toronto, Canada Allied Properties REIT Full time

    Join to apply for the Leasing Coordinator role at Allied Properties REITJoin to apply for the Leasing Coordinator role at Allied Properties REITGet AI-powered advice on this job and more exclusive features.Conveniently located on the edge of Toronto’s financial core, 19 Duncan is Allied’s newest mixed-used development, featuring Toronto House, a high-end...

  • Leasing Coordinator

    3 days ago

    Toronto, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Leasing Coordinator

    1 week ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Leasing Coordinator will work closely with the VPs, Leasing Directors and Managers on leasing and related activities and other projects on an as needed basis. Leasing Coordinator will report to Manager, Lease Administration. RESPONSIBILITIES Responsible for leasing support for all Ontario...

  • Leasing Coordinator

    3 days ago

    Toronto, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Leasing and Resident Experience Coordinator

    2 weeks ago

    Toronto, Canada Preston Group Full time

    We are looking to fill a full-time, permanent position for a Leasing and Resident Experience Coordinator at one of our residential buildings in the GTA. The Leasing and Resident Experience Coordinator will report to the Property Manager, with duties aligned to the office support team, including marketing, and operations. Working in the on-site rental office...

  • Leasing & Event Sales Coordinator

    32 minutes ago

    Toronto, Ontario, Canada MaRS Discovery District Full time

    About MaRS Innovation HubsMaRS Innovation Hubs is a leading commercial real estate owner and operator based in Toronto, specializing in high‑quality, mixed‑use property solutions for office, lab/research, and event/retail tenants. Helping power the MaRS Discovery District ecosystem, the real-estate portfolio of ~1.5 million square feet of...

  • Leasing & Housing Coordinator

    3 days ago

    Toronto, Ontario, Canada Campus Living Centres Full time

    1. Position Summary and Job MagnitudeThe Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and...

  • Project Coordinator, Real Estate

    2 days ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands Company **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: 24-month contract **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities, procurements and tasks over extensive cycles to support project...