Purchasing and Supplies Associate

**Summary**:
Nipro Canada is a long-standing customer focused company providing healthcare products and development in the global healthcare market. We are committed to delivering innovative, high quality and value-added solutions to improve patient care. This fundamental objective leads us to develop cutting-edge products that are not only safe for the medical provider but are manufactured to alleviate discomfort of the patient.

**About the Role**:
As **Purchasing and Supplies Associate**,you will be integral to the workflow of the business. You will work cross-functionally with many teams and be responsible for sourcing and purchasing of products, maintaining office supplies, following regulatory policies and utilizing the ERP system. This role will work from manufacturing site in Lindsay, Ontario.

**Essential Functions**:
**Quality Policy and Regulatory Compliance**
- Follow ISO13485:2016 and MDSAP requirements
- Follow Good Manufacturing Practice (GMP), Good Documentation Practice (GDP) and other applicable ISO standards or Industrial guidelines (Incoterms® 2020, for example) in the routine operations

**Purchasing for Production**
- Collaborate with Production Manager and R&D department for sourcing and purchasing activities
- Monitor the inventory level of production raw material including but not limited to assembly components, packaging materials, raw plastic resin and chemical consumables etc. with department heads as needed
- Validate material demand based on the production requirement and existing inventory levels
- Plan the procurement activities based on the input of production requirements
- Generate, verify and print Purchasing Orders with ERP software
- Obtain purchase order acknowledgement from suppliers
- Maintain and update raw material supplier’s contact and price listings
- Monitor and follow up with supplier’s fulfillment process
- Arrange shipment pick-up with freight forwarders and other supply chain personnel with inquiry of shipment dimensional, weight and carton quantities
- Facilitate custom clearance by forwarding the shipping documents (CI, PI and BOL) to freight forwarders when required
- Acquire shipment’s batch certificate of compliance as needed
- Forward the invoices to AP for payment and follow up with the payment status as needed
- Assist in purchasing new component or dealing with raw material change

**Purchasing for Distribution**
- Review and monitor the demand forecast, demand adjustment, and inventory level of both distribution product and private labelled product with Customer Service Manager and Supply Chain Manager
- Validate purchase demand based on the demand fulfillment plan and existing inventory level
- Plan the procurement activities based on the input
- Generate, verify and print Purchasing Orders with ERP software
- Obtain purchase order acknowledgement from suppliers
- Maintain and update Distribution Suppliers’ contacts and price listings (according to Distribution Agreement)
- Set up monitoring mechanism to follow up supplier fulfillment process and relay periodic update to Customer Service Manager, Shipping/Receiving Supervisor and Supply Chain Manager
- Plan, arrange and follow shipment pick-up with various logistic methods as needed
- Facilitate custom clearance by forwarding the shipping documents (CI, PI and BOL) to freight forwarders when required
- Acquire shipment’s batch certificate of compliance as needed
- Forward the invoices to AP for payment and follow up with the payment status as needed
- Assist Supply Chain Manager with new product introduction and sample procurement

**Purchasing for Critical Services, Equipment Part, and Office Supplies**
- Collaborate with other functional departments (QA, R&D, IT etc.) for their procurement request
- Validate the demand with the properly-filled and approved Purchase Requisition Form
- Generate Purchase Order with ERP software and submit the purchase orders either directly to the supplier or via the personnel who issued the request
- Follow up with supplier payment process as needed
- Follow up with the receiving of product or service for purchase order closure
- Maintain appropriate levels of office supplies for company use, replenishing as necessary, and ensuring correct department budgets are charged

**Inventory and Warehousing**
- Collaborate with Production Manager, Supply Chain Manager and Shipping/Receiving Supervisor by notifying shipment status to pre-allocate inventory capacity
- Investigate inventory trending or other demand trending data for possible slow-moving, expiry, pre-mature depletion of stocks
- Participate in Semi-annual inventory count

**Supplier Evaluation**
- Collaborate with QA/RA, Production, Shipping/Receiving and IT department
- Participate in annual supplier performance evaluation
- Record supplier shipment data in ERP system, including PO info, fulfillment time, possible short shipment, and supplier’s service level
- Analyze shipment data for improveme