Lands & Registration Administration Clerk

Under the direction of the Lands Manager, the Lands & Registration Administration Clerk supports the administration needs of the Katzie First Nation (KFN) Lands Department. Assisting in areas related to land use plans, land surveys and informing band members while liaising with Indigenous Services Canada about wills and estates is a varied role.

The Lands & Registration Administration Clerk assists the Lands Manager where necessary in the administration duties associated with managing and developing land laws, operational policies & procedures according to the current priorities of the KFN Land Advisory Committee, and Chief & Council.

What You'll Do:

- Assists the Lands Manager in all facets of Lands Management where necessary such as research for law development, procedures, land use management policy, operational planning & evaluation.
- Assists the Lands Manager with maintaining and updating the land work plans and tracking and coding invoices.
- Under the direction of the Lands Manager, the Lands & Registration clerk will be responsible for processing and registering KFN lands instruments ex. administrative estate transfers, amendments, allotments, BCR’s pertaining to instruments, death certificates, discharges, leases, licences/permits, mortgages and right of way/easements.
- Registers sublease assignments, court judgements, land transfers, and surveys (official plan/registration plan/textual description) under the First Nations Land Registry Regulations.
- Performs searches and enquiries on the First Nations Lands Registry System.
- Coordinate meetings, workshops, and special meetings and record Lands-related meeting minutes.
- Implement and maintain the filing system for the Lands Department.
- Responsible for preparing BCR’s for leases, sub-leases, allotments, administrative amendments, survey allotments.
- Assists KFN band members in corresponding with the ISC Estates Officer to resolve outstanding land estate matters.
- Responsible for generating monthly activity reports to the Lands Manager on position duties.
- May be required to act as the KFN Lands Manager in the absence of the Manager and perform other duties as required by the Lands Manager.
- Supporting the planning and coordination of community events, and developing and posting communications specific to departmental initiatives
- Attends relevant internal and external meetings, conferences, and training as required.
- Attends Lands Advisory Committee meetings to present information as required.

What We're Looking For:

- Knowledge gained through post-secondary education in business, office administration, legal concentrations or a related field, along with two years of relevant progressive work experience. Equivalent combinations of education, work experience, or comparable lived experience will also be considered.
- Working knowledge of wills and estates
- Exemplary communication skills, both written and verbal, with the ability to accurately and concisely express ideas in a logical and organized manner.
- Outstanding time management skills, showcasing the high functioning ability to organize own work and departmental projects and to prioritize workload to achieve expected results.
- Strong technical proficiency in Microsoft Office and Adobe.
- Ability to interact with a variety of people: band members, lessees, sub-lessees, lawyers, land staff, and other departments.
- Experience completing registration documents, uploading documents to the First Nations Lands Registry, and generating reports.
- Willingness to learn and understand the KFN Land Code, Lands Use Laws and policies.
- Knowledge of KFN First Nation cultural protocols and traditions.
- Understanding of confidentiality and ability to maintain a strict level of confidentiality when performing the duties of the Lands & Registration Clerk.
- Ability to work in a dynamic, multidisciplinary, multi-tasking environment with tight deadlines self-managing workload and meeting time demands.
- Excellent problem-solving skills and the ability to work under pressure and manage ever-changing priorities.
- Ability to work independently and collaboratively in teams to complete tasks using sound judgment

Other Requirements:

- Ability to pass a criminal background check, including vunerable sector check
- Expected work hours are in the office - Monday-Friday 8:30 am-4:30 pm with flexibility to perform tasks outside of regular hours required.

What We Offer:

- Health and dental coverage
- Health spending account
- EAP
- On-site Medical Services
- Long-term disability benefits
- Paid vacation
- Paid winter office closure
- Pension plan with an employer contribution
- Paid sick day coverage
- Family responsibility days
- Community events
- Cultural learning opportunities