Advancement Assistant

Job Description

**Overall Purpose**:
Power To Be is a non-profit organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.

Working with the Advancement team, the Advancement Assistant plays a key role in Power To Be’s fundraising and advancement efforts to advance the mission of Power To Be. The Advancement Assistant is responsible for ensuring accuracy, efficiency, and integrity of the database including gift processing, donor acknowledgement, coding, reporting and analysis. The Advancement Assistant will work closely with the Advancement team providing administrative support.

As a member of the Advancement team, the Advancement Assistant will work in tandem with all other staff to achieve Power To Be’s goals and will handle a wide range of administrative and support related tasks and will work both with a team and independently.

**Term**: Full-time contract lasting up to 6 months with possibility of extension

**SPECIFIC JOB RESPONSIBILITIES**:
**Advancement Support**:

- Provide administrative support to the Director of Advancement and the advancement team.
- Support the planning and execution of donor recognition and special events as required and attend Power To Be events as appropriate.
- Support stewardship activities.
- Support prospect research and maintain up to date prospect records.
- Support moves management process.
- Handle donor inquiries related to donations, receipting updates and pledges.
- Track outstanding donations and work with Advancement team to ensure appropriate follow-up.
- Schedule meetings as needed.
- Ensure confidentiality is maintained at all times.
- Lead administrator for the Advancement team including the taking of minutes and the preparation of meeting agendas and materials.

**Donor Relations and Event Support**:

- Responsible for the tracking, management and reporting of donor relations activities.
- Support event activity, including but not limited to sending and following up on invitations, participating in events in an assigned role, executing event attendee follow-up activities.
- Support in person and virtual events.

**Data Management and Gift Processing**:

- Support timely and accurate gift processing, receipting, reporting and acknowledgement for Annual Fund, Major Gifts, Special Campaigns and Gift Planning.
- Understand and adhere to, CRA guidelines and Power To Be’s procedures pertaining to donations and receipting.
- Be responsible for day-to-day database accuracy.
- Remain current with Salesforce updates and data management techniques.

**People**:

- Provide support to co-workers, volunteers and stakeholders; assist co-workers with their responsibilities in their absence as required.
- Contribute to a positive and dynamic working culture congruent with Power To Be’s values.
- Supervise volunteers as required.
- Adhere to all Power To Be policies and procedures and applicable legislation as they relate to staff and volunteer practices.
- Participate in a Power To Be program once per quarter.

Finance & Governance
- Adhere to the Annual Operating and Capital Expenditure Budgets.
- Understand and implement proper fiscal controls.
- Submit all documentation in a timely fashion.
- Contribute to the development, monitoring and achievement of the Annual Advancement Plan and associated goals in support of the strategic plan and vision of Power To Be.
- Support the development of fundraising policies and procedures.

Performs other related duties, as required.

**Particular Working Conditions**:
**Job Requirements**:

- As per the Ministry of Justice requirements, job offers are contingent on a criminal record check.
- Valid BC Drivers License with a clear drivers abstract.
- Proof of Vaccination against Covid-19.
- Experience working in an administrative support capacity.
- Knowledge of the regulatory requirements and best practices related to fundraising.
- Comprehensive understanding of confidentiality as it relates to financial stewardship.

**Assets**:

- Excellent written, verbal and interpersonal communication skills.
- Ability to interact with internal and external stakeholders cheerfully, enthusiastically, courteously, patiently and with discretion.
- Ability to work independently and on various tasks simultaneously in a fast-paced environment.
- Strong organizational and time management skills.
- A proactive team player who is flexible and self-motivated with a “How can I help?” attitude.
- Experience with Salesforce or CRMs an asset.
- Proficiency in Microsoft Office Suite considered an asset.
- The ability to work both collaboratively and independently.
- Experiences working with people that live with a barrier, disability or other significant life challenge(s) or knowledge of outdoo