HR Coordinator

Job Description The HR Coordinator will provide administrative, operational and reporting support to and on behalf of the Human Resources department, including first level employee support, responding to escalating inbox inquiries, coordinating departmental files and templates, administering job postings, offer letters, and onboarding processes, compiling survey responses for mandatory government reporting, general reporting and data analysis of annual process outcomes and assistance with invoice management and expense reporting, as required. **HR Operations**: - Provide first level employee support and general inbox management/escalation - Support job postings, offer letter production, and new hire onboarding processes - Compile survey responses for mandatory government reporting - Maintain HR metrics and records relating to recruiting and HR lead initiatives. - Assist with system improvements and procedure development - Support documentation and record keeping processes to ensure audit compliance - Lead the on-boarding process of new hires including arrival preparations, and first-day orientations for new employees. Adapt orientation/onboarding as needed. - Support employee offboarding process through departure checklist management, severance administration support and helpdesk notification. - Maintain and update HR documentation, templates, and internal intranet pages. - Maintain employee records in the company’s human resource information systems - Draft standard HR letters for existing corporate employees (salary adjustments, letters of employment, promotions, terminations) - Play an active role in ensuring all human resource functions are complying with applicable legislation. - Take an active role in facilitating related events and initiatives. Committees may include Health & Safety; Equity, Diversity, & Inclusion; Social and Wellness - Support and coordinate elements for select HR projects. **HR Operations**: - Provide first level employee support and general inbox management/escalation - Support job postings, offer letter production, and new hire onboarding processes - Compile survey responses for mandatory government reporting - Maintain HR metrics and records relating to recruiting and HR lead initiatives. - Assist with system improvements and procedure development - Support documentation and record keeping processes to ensure audit compliance - Lead the on-boarding process of new hires including arrival preparations, and first-day orientations for new employees. Adapt orientation/onboarding as needed. - Support employee offboarding process through departure checklist management, severance administration support and helpdesk notification. - Maintain and update HR documentation, templates, and internal intranet pages. - Maintain employee records in the company’s human resource information systems - Draft standard HR letters for existing corporate employees (salary adjustments, letters of employment, promotions, terminations) - Play an active role in ensuring all human resource functions are complying with applicable legislation. - Take an active role in facilitating related events and initiatives. Committees may include Health & Safety; Equity, Diversity, & Inclusion; Social and Wellness - Support and coordinate elements for select HR projects. - Keeping up-to-date with the latest HR policies, trends and cultural best practices and offer suggestions for improvements **Talent & Learning**: - Coordinate talent and learning program implementations and training sessions for Corporate stakeholders, including scheduling meetings and coordinating logistics, as well as managing invitations and participants, and supporting facilitators and HR Business Partners, as required. - Assist with the maintenance and administration of learning and performance management systems and license issuance, ensuring that all employee data, processes, enrolments, course records, and group assignments are up to date. - Prepare quarterly Talent and Learning dashboards and other reports and analysis, and set up reports in the learning management system. Qualifications - Bachelor’s degree in related field or HR certification preferred - 1 - 3 years’ relevant Human Resources experience with a focus on administration - Strong interpersonal skills and ability to operate effectively in a busy multi-location environment - Proven ability to effectively manage multiple projects and priorities - Ability to handle sensitive and confidential information with extreme professionalism and discretion - Sound judgment and the ability to work within all levels of the company - Excellent customer service, and "hands on approach" to providing support - Excellent verbal and written communication skills - Exceptional problem-solving, decision-making and conflict resolution skills - Strong MS Office skills with advanced capabilities in MS Excel - PowerBI, LMS, and other HRIS familiarity is an asset Additional Information **Inclusion