Accounts Receivable Administrator

The Accounting Administrator professionally liaises with the Annis O'Sullivan Vollebkk Lts. (AOV) Controller and are directly responsible for performing data entry and related accounting duties in relation to accounts receivable for AOV and its related companies as required. This includes maintaining ledgers, credit balances, communicating with both clients and project managers, and resolving any account irregularities.

Additionally, this role serves as support to the Senior Accountant and Controller. As the AOV group continues to grow, this role will be required to take on both higher volumes and more complicated tasks to ensure that the accounting department operates in a timely and efficient manner.

**Key Accountabilities**

**Accurate and efficient administration of Accounts Receivable**
- Assist with preparation of monthly invoicing
- Maintain accounting ledgers by accurately posting account transactions
- Post customer payments by recording cash, cheques, e-transfers, and credit card transactions
- Compile appropriate supporting documents to support refunds, credits, adjustments or bad debt write-offs
- Verify account balances by reconciling statements and transactions
- Resolve customer account discrepancies by investigating and accumulating supporting documentation
- Create and produce new work orders for upcoming jobs
- Respond to client inquiries in a timely and professional manner
- Provide letters and notices as necessary
- Monitor and assist in the collection of overdue accounts

**Maintain accurate records and databases**
- Investigate and resolve billing discrepancies or misapplied cash transactions
- Enter all new work orders and clients into AOV’s accounting/project management software, verifying accuracy and completeness

**Continuous improvement within Finance Department**
- Provide assistance to Senior staff to support cross functional training needs where required
- Participate in the development and change in the policies and procedures as necessary for the department

**Other Tasks as Required**
- Provide support to the administrative assistant as required
- Assist with onboarding and training of additional administrative staff as growth and acquisitions occur
- Flexibility to provide assistance with additional accounting tasks and month and year ends as required
- Booking Skills considered a strong assist

**Education**
- Post-secondary education in Accounting, Finance, Business Administration, or a related discipline

**Experience**
- 1 to 3 years of experience
- Experience with accounting/project management software

**Knowledge/Skills/Abilities**
- Solid understanding of accounting functions, invoicing, credits, and reconciliations
- Strong analytical, problem-solving, organizational, and communication skills
- Proactive, with ability to work independently
- Strong interpersonal and teamwork skills

**Nature and Scope**
- **Contacts**: Internal contacts include Controller, Senior Accountant and Management for flow of information. External contacts are AOV clients
- **Level of Responsibility**: No direct reports. Accountable for the success of the AR only. Must escalate concerns to Controller or Project Management in a timely manner
- **Decision-Making Authority**: Controller and Management finalize decisions
- **Physical and Sensory Demands**: Attention to detail, sitting for extended periods, some time-sensitive tasks
- **Working Environment**:Office based

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Nepean, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location