Executive Administrative Assistant

2 days ago

Ottawa, Canada Synercapital Asset Management Full time

**Job Posting: Executive Administrative Assistant**

**Location**: Ottawa, ON
**Company**: Synercapital Asset Management
**Employment Type**: Full-Time

**About the Role**

**Key Responsibilities Executive & Administrative Support**
- Manage the CEO’s calendar, travel arrangements, and correspondence.
- Coordinate meetings, compile reports, and prepare documents for travel-related engagements.
- Provide direct support to the President on special projects involving cross-departmental collaboration.
- Ensure the President is well-informed of upcoming commitments and responsibilities.

**Investment & Acquisition Support**
- Conduct financial analysis and due diligence for property acquisitions and sales.
- Calculate projected returns for Synercapital Asset Management and third-party clients.
- Assist in investor relations and produce marketing materials for real estate transactions.
- Support commercial lease negotiations and contract preparation.
- Contribute to asset management and portfolio growth initiatives.

**Office & Operations Management**
- Oversee day-to-day office operations including IT support, equipment, and supplies.
- Develop and implement office policies, procedures, and standards.
- Manage correspondence, filing systems, and requisitions.
- Organize team meetings and supervise security systems.

**Marketing & Communications**
- Create marketing tools including brochures, promotional ads, websites, and social media content.
- Manage the company’s online presence and social media accounts.
- Participate in planning and execution of company events.

**Property Management Support**
- Assist the property management team in maintaining operational structure and updating procedures.

**Qualifications**
- Proven experience in executive support, office administration, or real estate operations.
- Strong analytical skills with proficiency in financial modeling and due diligence.
- Excellent organizational and multitasking abilities.
- Strong communication skills and experience with marketing tools and platforms.
- Proficient in the Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and capable with communication and file management tools.
- Ability to work independently and collaboratively across departments.

**Why Join Us?**

At Synercapital Asset Management, you’ll be part of a forward-thinking team focused on strategic growth and operational excellence. This role offers a unique opportunity to contribute meaningfully to both the executive and operational functions of the company.

Pay: $21.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

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