Administrative Assistant

**Major Wire Industries is a global leader in manufacturing high-performance screening products, serving North America and beyond.**

**Driven by advanced technologies and a passion for innovation, our headquarters in Candiac oversees five manufacturing sites. Since 1884, we have been a trusted partner to the aggregate and mining industries, continuously refining our screening solutions to meet the evolving needs of our customers.**

**At MAJOR, we believe in fostering a supportive and rewarding work environment where our employees can thrive.**

**Here’s what we offer**:
** Comprehensive Benefits Package** - 75% paid by the employer
**Pension Plan** - With employer contributions to support your future
**Generous Time Off** - 13 paid holidays per year, starting from year one
**FLEX Measures**- We value flexibility While this role requires to be on-site regularly (3 days/week) at our Candiac office, you’ll benefit from:

- A stable Monday-Friday schedule
- 5 paid FLEX days per year for personal needs

**Wellness Perks** - A healthy snack is offered once a month
**Engaging & Stimulating Work** - Be part of exciting projects that make an impact
**People-First Culture** - Join a team that values inclusivity, collaboration, and innovation

**Summary**:
The Administrative Assistant plays a key role in supporting internal operations. Versatile and detail-oriented, they contribute to the smooth running of administrative processes, coordinate certain strategic initiatives, and help maintain a structured and efficient work environment. This position involves close collaboration with several departments, including transportation, accounting, customer service, and management.

**Main Responsibilities**:

- Administration_
- Support teams with various administrative tasks (e.g.: invoice follow-ups and adjustments, client quote revisions, expense account submissions and tracking).
- Perform all clerical work related to product tariff declarations at the border (multiple steps and files to complete for different departments).
- Provide clerical support to the transportation department (data entry for container tracking, entry into the transportation register).
- Draft, proofread, and format documents (letters, reports, meeting minutes).
- Prepare files and reports in Excel or PowerPoint presentations.
- Communicate various performance indicators (KPIs) and dashboards to the organization.
- Support management in coordinating business travel.
- Act as a backup at reception for phone calls and greeting visitors at the office.
- Draft, proofread, and format documents (letters, reports, meeting minutes).
- Perform any other related tasks.
- Coordination_
- Collaborate with the marketing team to coordinate logistics for promotional campaigns and internal/external events.
- Monitor timelines, deliverables, and external suppliers related to marketing projects.
- Assist in preparing and formatting promotional materials (presentations, newsletters, posters, etc.).
- Perform any other related tasks connected to marketing department activities.

**Key Competencies**
- Fluency in French and strong proficiency in English (spoken and written).
- Excellent command of Excel and the Microsoft Office Suite.
- Ability to manage multiple files simultaneously while meeting deadlines and maintaining confidentiality.
- Strong analytical skills, autonomy, and versatility.
- Ability to structure information and follow up on files.
- Adaptability to a dynamic environment and ability to manage unexpected situations.
- Attention to detail and thoroughness.
- Excellent interpersonal skills and ability to work as part of a team.

**Experience**
- Minimum of 2 years of experience in a similar role.
- Experience working in a dynamic and multitasking environment.

**Educational Requirements**
- High school diploma completed.
- Post-secondary education in a related field (administration, marketing, office technology) is an asset.
- Major is a certified FLEXIBLE organization that promotes the well-being of its employees._