Executive Sales Team Administrator

1 week ago

Halifax, Canada Virtira Consulting Inc. Full time

Our team is growing We are looking for another self-directed, detailed Executive Sales Team Administrator (anticipated 20-30 hours per week in the Eastern time zone) to support cross-functional enterprise sales teams with multiple competing priorities. Various activities of the role include supporting these high-performing teams in day-to-day administrative operations and coordination. This role will provide upward mobility for individuals who can demonstrate mastery of the technology, tools, and organizational and critical thinking skills needed.**You will provide proactive, world-class service in a fast-paced environment with amazing clients and their sales-related projects in the following ways:
- Support multiple clients in collecting, maintaining, and ensuring the integrity of enterprise sales data from a variety of data sources and client tools.
- Create & distribute meeting notes by attending live meetings or listening to meeting recordings.
- Support regular client team meetings by setting up calendar invites, posting the agenda, and capturing & distributing action items.
- Utilize tools and methods to coordinate work efforts and share best practices to increase efficiencies for clients.
- Provide accountability through dashboards, project plans, milestones, action tracking, and status reports.
- Work collaboratively with stakeholders on ad-hoc requests.
- Identify process gaps and inefficiencies.
- Create and update status reports.

**Qualifications**
- 1-5 years experience such as coordinating events, managing volunteer groups or sports leagues or corporate initiatives (sales teams or otherwise) or supporting a project team in a related field (customer support, business administration, etc.)
- Post-secondary education in a relatable field or a combination of education and work experience.
- Proficient use of MS Office, Word, Excel, Outlook and PowerPoint.
- Ability to be proactive, self-directed and resourceful.
- Excellent written and verbal communication and expression in individual or group situations.
- Extremely organized with the ability to support multiple projects simultaneously while meeting deadlines.
- Detail-oriented to ensure tasks and deliverables are completed with precision.
- Experience running team meetings, managing action items, and escalating risks is considered an asset.
- Able to pass a background check related to criminal history in order to work with our global clients.

**_
Thank you for considering VIRTIRA as a potential employer._**

**_
Work Without Boundaries_**
- As a fully remote company, VIRTIRA is proud to have an extremely small environmental footprint - our team produces next to zero carbon emissions, uses hardly any paper, and from a community standpoint, we encourage volunteerism through company initiatives._

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