Proposal Coordinator

Build Your Legacy. Shape the Future. At LAURIN, we don’t just build structures — we build careers and communities. Since 1985, we’ve earned a reputation for excellence in construction and project management by delivering projects that matter and supporting the people who make them happen. We're seeking a Proposal Coordinator who thrives in a fast-paced, deadline-driven environment and takes pride in producing polished, high-quality work. As a key member of our business development team, you'll help coordinate competitive pursuit submissions, transform technical information into compelling proposals, and ensure every submission reflects the professionalism, quality, and attention to detail that define LAURIN. If you're highly organized, enjoy collaborating with diverse teams, and find satisfaction in delivering winning proposals, we'd love to hear from you. - Why Join LAURIN? At LAURIN, we believe a great career is built on more than just a paycheck — it’s built on stability, support, and opportunity. Our total rewards package is designed to recognize your contributions and help you thrive both professionally and personally.
- Competitive compensation that reflects your skills, experience, and impact.
- Annual discretionary profit-sharing program.
- Comprehensive medical, dental, and vision coverage for you and your family.
- Prescription drug coverage and access to telemedicine services.
- Life, AD&D, and disability insurance for financial peace of mind.
- Mental health and wellness support through our Employee Assistance Program.
- Paid vacation, sick days, and personal days to recharge and stay balanced.
- Paid volunteer days to support causes that matter to you and our communities.
- Retirement savings plan with employer matching.
- Inclusive, safety-first culture where every person is respected.
- Ongoing opportunities to grow, including training, mentorship, and career advancement. Your Impact at LAURIN From organizing pursuit schedules and managing submission requirements to producing professional proposal documents and maintaining our proposal resources, your attention to detail and organizational skills will directly contribute to winning new work and strengthening LAURIN's brand. Every successful submission reflects your ability to bring together people, information, and creativity under tight deadlines while maintaining the highest standards of quality. -

Key Responsibilities

- Reviews EOI/RFSQ/RFP requirements and prepares compliance checklists.
- Coordinates proposal schedules, deadlines, and team deliverables.
- Organizes and supports kick-off meetings, reviews, and submission logistics.
- Collects and updates resumes, project profiles, and supporting materials.
- Formats, edits, and proofreads proposal content for consistency and accuracy.
- Maintains proposal templates, style guides, and content libraries.
- Supports layout and production to ensure a professional, branded submission.
- Tracks version control and organizes proposal files for easy access.
- Ensures timely and compliant delivery of final submissions.
- Provides administrative and logístical support to the Proposal Manager and pursuit team.
- Coordinates social media content, scheduling, and branding alignment to support business development initiatives. Qualifications
- 3+ years of relevant experience in proposal support, communications, marketing, or visual communications.
- Strong project management, organization, and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Excellent verbal and written communication skills, with attention to grammar, clarity, and formatting consistency.
- Solid understanding of proposal fundamentals, best practices, and compliance requirements.
- Experience coordinating proposal schedules, reviews, and submission processes.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) for formatting and layout support.
- Familiarity with maintaining proposal templates, version control, and content libraries.
- Ability to support proposal production, including assembling, proofreading, and ensuring brand-compliant presentation of materials. Education & Professional Credentials
- Degree or diploma in marketing, communications, journalism, or related experience. Eligibility & Security Requirements
- Be legally authorized to work in Canada. Please note that LAURIN does not provide or assume sponsorship for work permits or visas.
- Be eligible to obtain and maintain Government of Canada Reliability Status security clearance (Secret clearance is considered an asset). Estimated Compensation The salary range for this role is $60,000 — $80,000, based on experience and qualifications. Final compensation will be confirmed in your personalized offer. - Life at LAURIN At LAURIN, you’ll be part of something bigger than a job — you’ll be part of a team recognized for its