Branch Administrative Coordinator

Please consider these opportunities to showcase your executive level administrative skills You'll note there are 3 positions available throughout the Economic Development Division, each supporting a different branch. In these dynamic and multi-faceted positions, you will provide a range of coordination and administrative support services to the Directors and branch staff. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation. **What can I expect to do in this role?**: In this role, you will: - provide a variety of executive and administrative support services to the Director (e.g. managing schedules, flagging priority items, issues management, tracking correspondence and approvals, managing supplies and equipment, proofreading materials) - serve as a liaison with senior management offices and other areas of the ministry - track a wide range of deliverables for the branch - coordinate branch planning and reporting activities, priority setting, communications, and team meetings - manage, monitor and track branch finances, - support recruitment, human resources administration and tracking - coordinate branch supplies, equipment and expenses **How do I qualify?**: **Executive office administration skills**: - You have experience providing a variety of executive administrative support services such as schedule management, records management, supporting events/accommodations/meetings and processing invoices. - You have knowledge of business operational functions: business planning, human resources administration, budget tracking and forecasting, issues management, business continuity and emergency planning. **Judgement and analytical skills**: - You have judgement and discretion to identify items and issues requiring immediate attention. - You have analytical and problem-solving skills to analyze information, identify operational issues and develop value-added recommendations. - You have judgement and evaluative skills to make independent decisions and handle confidential matters with discretion. **Communication and customer service skills**: - You can provide group leadership to other administrative staff and work effectively in a team environment. - You have written communication to compose, proofread and edit a variety of materials including business cases, briefing notes, reports, submissions and presentations. - You have well developed communication and customer service skills to work harmoniously with senior level management, colleagues and the public. **Organizational and coordination skills**: - You have proven organizational and time management skills to manage multiple tasks with competing demands and priorities. - You have coordination skills and can work with mínimal supervision to take initiative and manage the flow of information and materials through the branch. **Proficiency with common office equipment and computer software**: - You can determine appropriate formats and present/prepare documents such as reports, submissions, statistics, graphics, presentations, briefings and correspondence - You have proven experience working with office equipment such as a printer/scanner, cellphone and standard computer/laptop configurations and video conferencing **Additional Information**: **Address**: - 1 English Permanent, 1 Stone Rd W, Guelph, West Region - 2 English Temporary, duration up to 12 months, 1 Stone Rd W, Guelph, West Region **Compensation Group**: - Ontario Public Service Employees Union- Understanding the job ad - definitions - **Schedule**: - 3**Category**: - Administrative and Support Services**Posted on**: - Monday, September 23, 2024**Note**: - T-AF-217702/24(3)