HR Coordinator

**Reports To**: General Manager

**Location**: Remote with some onsite flexibility

**Employment Type**: Full-time

**Position Summary**:
We are seeking a highly organized and detail-oriented **HR Coordinator** to support the smooth operation of our organization, which oversees seven childcare centres. Reporting directly to the General Manager, the HR Coordinator will play a key role in maintaining administrative systems, supporting HR functions, managing documents and files, and coordinating special projects, particularly related to facility maintenance.

**Key Responsibilities**:
**Administrative & Document Management**:

- Maintain up-to-date electronic files for staff, operations, and regulatory compliance.
- Update and manage staff handbooks, operational manuals, and policy documents across all centres.
- Create, edit, and format documents with a high level of accuracy and professionalism.
- Ensure consistent document version control and naming conventions.

**HR Support**:

- Assist with onboarding documentation and personnel file management.
- Track staff training records, certifications, and compliance requirements.
- Support recruitment processes by coordinating interviews and maintaining applicant records.
- Liaise with centre Supervisors to ensure HR documentation is current and complete.

**Process Coordination & Quality Assurance**:

- Monitor and support adherence to organizational procedures across centres.
- Identify and recommend improvements to internal processes for efficiency and compliance.
- Ensure consistency in documentation and administrative practices across all locations.

**Communication & Coordination**:

- Communicate effectively with centre Supervisors, external contractors, and the District and General Managers.
- Draft clear internal communications, memos, and reports as needed.
- Support the scheduling of meetings and the preparation of agendas and minutes.

**Facility Maintenance & Special Projects**:

- Coordinate facility maintenance requests and special project needs across the centres.
- Obtain competitive quotes from vendors and contractors for repair, maintenance, or capital projects.
- Provide cost comparisons and make informed recommendations to the General Manager.
- Track the status and completion of approved facility projects.

**Required Skills & Qualifications**:

- Proven experience in administrative coordination, HR support, or a similar role.
- Excellent written and verbal communication skills in English.
- Superior attention to detail and accuracy in all aspects of work.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong organizational and time management skills.
- Ability to work independently and manage multiple priorities.
- Experience obtaining and comparing vendor quotes is an asset.
- Familiarity with childcare or education sector regulations is a plus.
- Ability to travel to various locations in the GTA.

**Personal Attributes**:

- Professional, proactive, and resourceful.
- Discreet with confidential and sensitive information.
- Comfortable working in a fast-paced, multi-centre environment.
- Committed to supporting quality Early Childhood Education and care.

**Working Conditions**:

- Remote work with occasional visits to childcare centres as required.
- Standard working hours with flexibility to meet operational needs.

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Toronto, ON M5P 1J4

Application deadline: 2025-07-18
Expected start date: 2025-08-05