HR Coordinator

11 hours ago

Toronto, Canada Apollo Health And Beauty Care Full time

**Benefits**:

- Gym Access
- Dental insurance
- Health insurance

**JOB SUMMARY**

The HR Coordinator at Apollo provides comprehensive administrative support to employees and management, ensuring accurate employee records and compliance with company policies. This role aids HR Generalists in recruitment, employee engagement, and executing daily HR operations and initiatives, contributing to the efficient functioning of the HR department.

**JOB RESPONSIBILITIES**
- Assist in ensuring compliance with employment legislation (ESA, OHSA, AODA, Human Rights) and maintain accurate, audit-ready HR documentation and employee files.
- Support HRIS updates, ensuring data integrity and confidentiality in systems like Dayforce, RBC Benefits, Smartsheet, and Excel.
- Help with internal and external audits, including documentation requests and follow-ups, ensuring audit readiness.
- Track and verify renewal dates for certifications, licenses, work permits, and other documents like contractor agreements and WSIB certificates.
- Assist in monitoring mandatory training completions (e.g., Health & Safety, AODA) and ensure compliance.
- Maintain employee records for training, compliance, and policy updates, ensuring accuracy.
- Coordinate with recruitment agencies and assist with onboarding and new hire documentation.
- Serve as a point of contact for employee inquiries and assist HR Generalists with projects and strategic initiatives.
- Assist with organizing orientation and IT support tickets for new hires.
- Streamline administrative processes and drive compliance initiatives for improved efficiency.
- Provide admin support for HR tasks, including reports, records management, and coordination.
- Order temporary workers, track lockers/uniforms, and assist in organizing company events.
- Provide backup for Receptionist and/or Executive Assistant as needed.
- Perform other duties as assigned by the HR Manager or designate.

**JOB REQUIREMENTS**
- 1-2 years of relevant HR experience
- Post-secondary education in Human Resources or a related field
- Strong understanding of Canadian employment legislation (e.g., ESA, AODA, OHSA, Human Rights Code)
- Hands-on experience with Dayforce (Ceridian) or similar HRIS platforms
- General HR administrative experience (preferred, but not mandatory)
- Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP, and data analysis)
- Good organizational, documentation, and attention-to-detail skills
- High ethics, integrity, and ability to maintain confidentiality
- Effective verbal and written communication skills
- Ability to manage multiple priorities and meet deadlines

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