Executive Assistant to Cfo

2 weeks ago

Regina, Canada Above Food Corporation Full time

The Opportunity: This position is a rewarding opportunity for a highly motivated, efficient, and well-organized professional. In this challenging position, you will provide administrative, liaison, office management and support to the Executive. This is a permanent full-time opportunity.

Key Responsibilities:
Executive Support & Liaison:

- Provide high-level administrative support to the Executive, including but not limited to managing relationships, facilitating, and scheduling meetings, itemize matters by importance, attending to and handling correspondence.
- Coordinate and assist in preparing and filing documents and reports, contracts, and documents for internal and external meetings.

Office Management:

- Oversee day-to-day office operations for the Executive, including managing equipment and facility use to ensure a productive work environment.
- Implement and maintain efficient organization methods for both physical and digital documents.

Communication and Liaison:

- Act as a liaison between the Executive and employees, consultants, regulators, stakeholders, effectively representing the company's interests.
- All Executive communication management.

Meeting and Event Coordination:

- Coordinate and manage logistics for internal and external meetings.
- Assist in planning and executing board of director and shareholder meetings, company events, conferences, and offsite meetings.

Financial Administration:

- Coordinate and assist in preparing presentations, financial spreadsheets and reports. Process expense reports, track budgets, and assist in financial reporting as needed.

Special Projects and Initiatives:

- Support the Executive in various special projects, research assignments, and ad-hoc tasks to drive strategic objectives.
- Sr. Executive Assistant experience.
- Independent and confident, able to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.
- Proficient in using Microsoft Office (Word, Excel, PowerPoint etc.)
- Maintains a positive outlook in challenging, time sensitive situations.
- Proficient in managing budget activities and monitoring office expenditures.
- Approachable and collaborative, building strong working relationships.
- An exceptional communicator, both verbally and in writing.
- Innovative, identifying and making process improvement recommendations.
- Thorough and accurate, with a strong attention to detail to ensure quality work.
- Adaptable, able to meet new challenges as they arise.
- Displays high levels of professionalism and discretion.
- Is self-motivated, dealing proactively with important tasks.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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