Postgraduate Medical Education Program Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Educational Programming, Level A

Job Title

Postgraduate Medical Education Program Coordinator

Department

Education Support | Department of Orthopaedics | Faculty of Medicine

Compensation Range

$4,970.92 - $7,141.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 27, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Postgraduate Medical Education (PGME) Coordinator is responsible for the administrative and operational day-to-day running of the Orthopaedic Surgery residency program within the Department of Orthopaedics. This position ensures that all training meets or exceeds Faculty of Medicine (FoM) and national accreditation standards and curriculum guidelines. The main functions include planning, implementing, tracking, monitoring and evaluating the residency program activities and events as well as initiating and driving special projects. Additional responsibilities will include the development of administrative systems to ensure smooth delivery of educational services, and to formulate, articulate, and document policies and procedures and ensure adherence to these policies. This position plays both key strategic and operational roles in ensuring effective implementation of the residency program and the creation of a safe and respectful learning environment for residents.

Organizational Status

The UBC Department of Orthopaedics has an international reputation for excellence in teaching, research and patient care. Our mission is to create knowledge, advance learning, and improve musculoskeletal health for the community at the provincial, national, and international levels. The Department consists of seven clinical divisions and a division of orthopaedic research, and is comprised of 200+ academic and clinical faculty who choose to contribute large blocks of their time to advance knowledge in the areas of clinical orthopaedics, musculoskeletal science as well as applied biomedical engineering and related basic science areas. This focus allows the Department to be at the forefront of exciting new developments in the areas of mínimally invasive joint replacement, improved bone healing, advanced techniques in spinal surgery, innovative arthroscopic techniques, and improved biomaterials and implants.

As a member of the Department of Orthopaedics administrative team, this position reports to the Administrative Manager and receives direction for daily work and new projects and initiatives from the Program Director. The Coordinator will also receive direction from the Postgraduate Medical Education Administrative Leadership. This position interacts closely with residents, Departmental staff, members of the Residency Program Committee (RPC), Discipline Specific Site Leaders (DSSLs) at teaching sites, members of the Postgraduate Medical Education Office and other program coordinators within the faculty. Correspondence with outside agencies such as The College of Physicians and Surgeons of British Columbia (CPSBC), The Royal College of Physicians and Surgeons of Canada (RCPSC), Professional Association of Residents of BC (PAR-BC) (residents' union), administrators from several teaching hospitals and the Canadian Resident Matching Service (CaRMS) will also be required.

Work Performed- Manages the residency training program by planning, implementing, tracking and evaluating program activities.- Oversees and manages the resident rotation schedules; Ensures housing, travel, and other necessary arrangements are in order for off-site rotations.- Develops resident half-day educational schedule and recruit’s faculty for each session.- Acts as a liaison between the faculty, site directors, residents, and administrative staff at the hospital sites advising on and resolving issues as they arise on rotations.-
- Manages all resident assessment activities including remedial action when necessary; Advises the Program Director on low performance evaluations and residents who may be in academic difficulty or other potential performance issues with residents.- Oversees the completion of mid-rotation eva