Human Resources

**JOB TITLE**:Human Resources & Administration Manager

**DEPARTMENT**: Human Resources

**REPORTS TO**:President

**JOB TYPE**: Full Time

**HOURS**: 9:00 am - 5:00 pm

**OVERTIME STATUS**: Salary employee

**FUNCTIONAL SUMMARY**:
The Human Resources & Administration Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for FB. The HR&A Manager will provide oversight and guidance to the development and monitoring of all processes related to all aspects of HR, including recruitment, payroll, health and safety, compliance, compensation and benefits, and training, as well as oversee administrative functions.

**MAIN DUTIES & RESPONSIBILITIES**:
**Supervisory**:

- Recruits, interviews, hires, and trains new staff in the department.
- Leads the HR, Health & Safety, Payroll and Customer Service and Administration team in relation to the workflow.

**Strategic Guidance**:

- Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
- Provides support and guidance to management and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
- Submits monthly, quarterly and annual reports on HR metrics.

**Recruitment and Retention**:

- Manages the talent acquisition process, which includes recruitment, interviewing, and hiring of qualified job applicants, collaborates with departmental managers to understand skills and competencies required for openings.
- Oversees all Labour engagement for and manages the new hire orientation and exit process.

**Compensation and Benefits**:

- Monitors compensation - ensuring internal equity & compliance and benefits.
- Oversee Payroll Coordinator for timeliness and accuracy on (de)enrollment of employees in Benefits Plan
- Facilitate proposal for improvements in Benefits Plan as required.
- Facilitates job analysis and update job descriptions.

**Payroll and Budget**:

- Coordinates with Finance Manager and Payroll Coordinator in the preparation of bi-weekly Payroll.
- Undertakes compensation benchmarking / salary surveys as needed
- Leads the annual salary review exercise to ensure salary increases and bonuses are paid within agreed timelines.
- Prepares department budget on appropriate staffing levels, training, employee recognition programs and other company events for approval annually.
- Coordinates with the Finance team to find a payroll system that works best for all departments.

**Training and Development and Performance Maintenance**:

- Evaluate the need for employee training and development and make recommendations.
- Creates learning and development programs and initiatives.
- Serves as a facilitator for the development and deployment of training and development programs e.g. Customer Service, Supervisory Training, Performance Management Training.

**Performance Management**:

- Oversees the coordination and implementation of annual performance reviews ensuring completion according to agreed timelines.
- Reviews performance evaluations and other reports
- Leads the annual talent calibration of staff with managers to determine high potentials, successors, career pathing.
- Handles discipline and termination of employees in accordance with company policy and guidance from Peninsula.

**Health & Safety**:

- Facilitates meaningful dialogue, evening acting as a mediator between Management and workers where necessary.

**Employee Engagement**:

- Leads on employee engagement initiatives including recognition programs, survey deployment and development and implementation of action plans
- Create a Employee satisfaction survey and establish targets for the program

**Employee Relations**:

- Work with management to resolve employee relations issues pragmatically.
- Oversees employee disciplinary meetings, terminations, and investigations to ensure human resources-related decisions are consistent and fair.

**Compliance and Record Keeping**:

- Maintains compliance with federal and provincial employment laws and regulations; recommends best practices; reviews policies and practices to maintain compliance.
- Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or Labour laws.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Ensures accurate employee records are kept and backed up safety.

**Administration & Continuous Improvement**:

- Directs and oversees all administrative and facilities management functions.
- Arranges special function for staff and management.
- Ensure that proper protocols are followed for