Career Services Coordinator

About us

Since 1936, Columbia College has offered quality educational programs, including a University Transfer Program fully integrated into the B.C. Transfer System, an Associate Degree Program certified by the Ministry of Post-Secondary Education and Future Skills, a University Preparatory Program, and a High School Program certified by the Ministry of Education. Thousands of Canadian and international students have progressed through Columbia College's programs to Canadian universities or successful careers.

The Opportunity

Key Responsibilities

**Student Interaction & Curriculum**
- Work with the Student Career Advisor with one-on-one student and alumni advising in career-related needs on an as-needed basis;
- Maintain confidentiality of student information and records;
- Act as the primary contact person during team members' absence, following up on emergencies with appropriate in-house employees.

**Recruitment**

Assist the Student Career Advisor with EPP (Employment Preparation Program) and CPP (Community Connections Program) tasks. Including:
- Review of job descriptions and posting of job positions;
- Shortlist resumes;
- Facilitate interview scheduling;
- Co-host interview as a panel member for the Community Connections program;
- Facilitate scheduling of 1:1 check-in between the Student Career Advisor, Students, and Host Partners/Departments;
- Maintain and update program metrics and databases (spreadsheets) regularly.

**Administrative Support**
- Maintain and update the team’s databases and mailing lists using the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook;
- Update and maintain Career Services materials (PowerPoint presentations, handouts, etc.).

**Marketing and Communications**
- Update the Career Services website with current events, job postings, and other relevant information;
- Develop and implement marketing strategies to promote Career Services events and programs;
- Design and distribute promotional posters, flyers, and digital content.

**Event Coordination**
- Assist with the planning, coordination, and execution of Career Services events, such as job fairs, employer information sessions, and workshops. Including:

- Reaching out to potential employers for participation;
- Creating and sending information packages to employers for the fair;
- Supporting volunteer recruitment efforts.
- Support logistics for on-campus events and career fairs, including setup, coordination, and teardown.

**Volunteer Coordination**
- Review of job descriptions and posting of volunteer opportunities within the College.

**Leadership
- Support overseeing the Career Services Student Assistant as required.

**Ad-Hoc Projects**
- Undertake additional projects and tasks as assigned by the Career Services team.
- Bachelor’s Degree in Human Resources, Psychology, Business Administration or another relevant field.
- One to two years of relevant experience in a similar role, with a focus on administrative tasks.
- Intermediate understanding of Microsoft Office (365), including Word, Excel, Outlook, and OneDrive.
- Previous administrative or office support experience, preferably in an educational or non-profit setting.
- Familiarity with recruitment processes and student support services is an asset.
- Knowledge of Career Development theories and practices preferred.
- Fluent communication skills in English, both spoken and written.
- Planning and time management skills; event management abilities.
- A determination to develop professionally and keep up to date with changes in higher education.
- Excellent oral and written communication skills.
- Strong attention to detail and organizational skills.
- Ability to work independently and collaboratively in a team environment.

**WORKING CONDITIONS AND SCHEDULE**:

- In-person presence is required twice a week for student support and event coordination;
- Remote work once a week.

Compensation

In addition to working with an inclusive, progressive group of people, we offer a competitive compensation package which includes:

- $29.08 - 35.16 as the starting hourly gross salary range, based on qualifications, and relevant experience
- All Columbia College employees are covered by the Columbia College Employment Agreement, including a robust health and dental benefits package, a generous RRSP plan, and vacation.
- Fitness and a Professional Development Allowance after completing full-time hours.

Application Procedure

Please note that filling out the entire profile is not mandatory to upload the required resume and cover letter on the platform.

Application Deadline**: October 11, 2024**

We thank all applicants for their interest in the position; only those selected for an interview will be contacted.

Company
- Columbia College Ltd.Location
- Student ServicesOpening Date
- Sep 19, 2024 04:00 PMClosing Date
- Oct 11, 2024 05:00 PM**Requirements**:
**Type**

**Description**

**Status**
- G12
- Grade 12
- Required Before Job Starts