Human Resources Specialist

**Job description**

**Human Resources Specialist**

**Reports to**: Human Resources Manager

**Term**: Permanent full time

**Closing Date**: Open until filled

**Location**: 120 Promenade du Portage, Gatineau, QC

**Summary**

The Human Resources Specialist handles the generalist Human Resource functions, including end-to-end recruitments, assisting employees with their insurance and health care claims and benefit packages and handling documentation. Human Resourcers Specialsit also provides other generalist Human Resource functions as requested by management, which include addressing employee inquiries, orientation, data entry, file maintenance, generating reports, policy and procedure writing as well as end-to-end recruiting process.

Core Competencies
- Quality Orientation
- Time Management
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision making and Judgement
- Ethics and Integrity
- Planning and Organizing
- Mathematical Reasoning
- Communication
- Team Work
- Politically and culturally sensitive

Job Duties
- Perform HR Generalist duties.
- Provide support in the administer health and welfare plans including enrolments, changes, and terminations.
- Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
- Respond to employee inquiries and requests.
- Reconcile benefits statements.
- Correspond with the background check vendor and ensure timely report generation.
- Any other responsibilities as required.
- Responsible for assisting HR in recruiting staff for the office and providing orientation and training of new office and corporate employees.
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical and corporate functions are properly assigned and monitored.
- Assist with processing of terminations.
- Ensure timely data entry, handle requests on information and data as demanded by leadership
- Maintain data confidentiality, adhere to implementing a “paper light” plan for the organization and assist HR Manager in generating timely reports from HRIS.
- Schedule meetings and interviews as requested by the HR leadership.
- Make photocopies, fax documents and perform other clerical functions.
- Electronically files papers and documents into appropriate employee files/e filing system.
- Assist on and prepare correspondence.
- Prepare new employee files.
- Perform other duties as assigned.

**Requirements**:

- Certificate, diploma or degree in Human Resources management or equivalent experience.
- Experience in Indigenous organizations and/or not-for-profit’s preferred.
- Strong morals and ethics.
- Commitment to staff and data privacy.
- Effective verbal and written communication skills.
- Ability to work efficiently as a part of a team as well as independently.
- Attention to detail in all areas of work.
- Ability to effectively organize and prioritize work in order to meet set deadlines in a fast-paced environment.
- Professional appearance and manners.

Working Conditions
- Ability to attend and conduct presentations.

Other

**- Interviews will be held in Gatineau QC, or by teleconference.**
- **We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.**_
- **Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.**_

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday

Ability to commute/relocate:

- Gatineau, QC or Ottawa ON : reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 3 years (required)

**Language**:

- French (desirable)

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Gatineau, QC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 3 years (required)

Work Location: In person