Executive Assistant to The Chief Medical Officer and Vice-president Education, Medical

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

**Position Description**:

- The role provides executive level administrative support to the Chief Medical Officer and Vice-President Education, Medical & Academic Affairs (CMO) at the Hospital for Sick Children in a manner that enables the CMO to manage their portfolio in the most efficient and effective manner. The role, based on an understanding of the confidential and sensitive environment of a fast-paced, high pressure Executive Office, manages the administrative function by: researching and producing required information (reports, contracts, presentations, data); managing/screening requests on the CMO's time; anticipating outcomes of requests made to the CMO and redirecting or initiating preliminary action; working on special projects for the CMO's office; undertaking the office management for the CMO's office; and planning required meetings, events and travel. In addition, the job is required to act on behalf of the CMO in analyzing, resolving, and communicating on portfolio wide issues of low to moderate complexity._

**Here's What You'll Do**
- ** Autonomously Supports and acts as a partner to the CMO.** Utilizes business knowledge and strong interpersonal skills to identify areas and processes for improvement, navigates complex organizational challenges and confidential/sensitive situations to successfully support actioning key deliverables within designated (and changing) timelines.
- ** Fully Cognizant of and involved with the business in the portfolio to proactively address timelines and priorities.** Manage and prioritize initiatives simultaneously through effective verbal communication, writing, editing, research, analysis, and problem solving in a strategic, efficient, and effective manner. The EA possesses strategic business skills, confidence, flexibility, diplomacy, emotional intelligence, solid interpersonal skills and sensitivity to interact with diverse personalities in a fast-paced work environment.
- ** Strategic and Performance Accountabilities.**Supports the Executive's objectives and goals by actively understanding and supporting the CMO's delivery of Key Performance Indicators (KPIs). Monitor the KPIs on behalf of the CMO to provide status and input on variance in strategies and timelines.
- ** Finance.**Manage access and general administrative oversite of the CMO's portfolio cost center. Tracks and coordinates medium scope function budgets and processes expense reports. Responsible for the monitoring and processing of Foundation grant funds and working in collaboration with finance to ensure appropriate allocations.
- ** Research and Reporting.**Monitor, analyze, and summarize data trends impacting the portfolio. Prepare briefing notes from documents and reports submitted to the CMO office by both internal and external contacts, highlighting the issues of significance and where appropriate, with suggested recommendations for action.
- ** Meetings and Committee Support.** Manages and/or oversees all portfolio committees led by the CMO. Leads and coordinates any necessary pre-work and planning for meetings by managing communications with the committee, sensitive/written reports, meeting minutes, tracking workplan, terms of reference, action items, committee objectives and coordinating corporate deliverables.
- ** Communication & Liaison Support.** Represents the CMO's portfolio by reporting on business activities within the team and using strong business writing expertise to draft communications and action as a communications liaison to ensure the timely dissemination of crucial information to various stakeholders while respecting the highly confidential, privileged, and sensitive nature of the content.
- ** Human Resources Accountabilities.** Acts as a liaison for HR by managing employee data, coordinating, and actioning recruitment, onboarding, training, offboarding, ensuring business continuity and the various performance assessment tasks.
- ** Special Assignments and Projects**. Identifies, analyzes, and bridges gaps in project