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AviSina Properties is a distinguished real estate development and property management firm, deeply committed to fostering community through exceptional place-making. With a dedicated team, we manage a diverse portfolio of privately held properties, primarily located in Western Canada, with a strong presence in the Lower Mainland. Rooted in the vibrant community of Burnaby, BC, we take pride in enhancing our neighborhoods by developing well-situated properties, cultivating strategic partnerships, and empowering our committed team. Our "team first" culture creates a dynamic, supportive, and rewarding work environment, united by a common goal: to enrich the communities we serve. **Key Responsibilities**: - Oversee all office operations, ensuring efficient and smooth administrative workflows. - Ensure proper checks and balances are followed in all office procedures, with a focus on accuracy and attention to detail. - Review payroll processes to ensure accuracy, identifying and addressing any discrepancies or errors before they are finalized. - Conduct regular audits of administrative tasks, ensuring that all processes are followed, and nothing is overlooked. - Manage the team effectively, demonstrating strong people skills, and ensure that all monthly tasks, such as downloading bank statements, are completed accurately and on time, while addressing any potential issues promptly. - Report any identified mistakes or irregularities to the appropriate stakeholders, taking proactive steps to prevent future occurrences. - Ensure all required documentation and records are complete, organized, and easily accessible. - With proper training, be able to answer questions before they become issues, and take steps to prevent any problems from arising. - Manage office supplies, equipment, and inventories, ensuring everything is properly maintained and operational. - Foster a positive, organized work environment by supporting team collaboration and clear communication. **Education**: - Post-secondary education in business administration, office management, or a related field is preferred. - Relevant certifications (e.g., Certified Administrative Professional, Office Management Certification) would be an asset. **Experience**: - Proven experience in an office management or administrative role overseeing office operations and administrative processes. - Familiarity with accounting software (e.g., QuickBooks, Sage, or others) is a bonus. - Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. - Experience with maintaining and organizing office systems, records, and documentation. - Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), with advanced Excel skills (e.g., pivot tables, macros, formulas, etc.). - Strong communication skills, both written and verbal, with an emphasis on clarity and professionalism. - Experience working in a team-oriented environment, with a focus on collaboration and achieving common goals. We offer a great working environment, a competitive salary commensurate with your experience, and opportunities to grow within the company. Pay: $55,000.00-$65,000.00 per year **Benefits**: - Company events - Dental care - Extended health care - On-site parking - Paid time off Flexible language requirement: - French not required Schedule: - 8 hour shift - Monday to Friday Ability to commute/relocate: - Burnaby, BC: reliably commute or plan to relocate before starting work (required) Application question(s): - A large portion of this roles focuses on written documentation and correspondence. Describe your English written proficiency (poor, fair, good, excellent) **Education**: - Secondary School (preferred) **Experience**: - Administrative: 5 years (required) - Office management: 3 years (required) **Language**: - English (required) Work Location: In person
