Culture & People Coordinator

**Organization Overview**:
Vivo is a charity with a profound purpose; to ignite a mindset to LIVE for healthier generations.

Our Collaboratory applies practices in social innovation to co-create and measure new kinds of healthy living solutions, and our Centre is an inclusive environment for healthy lifestyles.

We create meaningful impact with individuals, the community and the planet.

Join us on this exhilarating journey as we move into a brighter, healthier future together

**Role**:
As a key member of the Culture & People department, the Culture & People Coordinator will be responsible for providing strong administrative support and advice to employees and leaders on a comprehensive range of Human Resource functions including full cycle recruitment, payroll and benefits administration, coordinating training events, maintaining confidential documents, providing general support to the Culture & People Director and Consultant, and supporting additional projects as required.

**Reports to**: Culture & People Director

**Responsibilities**:
**Administration**
- Update Culture & People related manuals, handbooks, documents as requested.
- Maintain Vivoverse (intranet) to ensure the most current information is stored and available.
- Under the direction of the Culture & People Director and Consultant, advise employees on a variety of HR policies and processes.
- Administer grant processes as it pertains to payroll, including issuing employee declaration forms, payroll reporting, uploading forms to portals and performing reconciliation.
- Assist with administering the annual employee perspective survey.
- Coordinate and conduct exit interviews for front line employee-initiated departures.
- Coordinate and assist with conducting stay interview / surveys as required.
- Participate in the establishment and maintenance of an Employee Engagement Committee (Vivo Culture Club).
- Participate in special projects as assigned by the Culture & People Director.

**Talent Acquisition**
- Administrate and execute full cycle recruitment including:

- Updating job descriptions as required
- Developing and posting internal/external job postings and advertisements
- Scheduling interviews with hiring supervisor
- Participating in interviews as required
- Conducting reference checks
- Preparing letters of offer
- Prepare orientation packages and all other logistics pertaining to orientations.
- In collaboration with the Culture & People Consultant, coordinate, schedule and assist with performing new hire orientations.

**Employee Relations**
- Remain current on provincial employment standards legislation.
- Ensure compliance with the organization’s code of conduct, employment legislation and company culture & people policies.
- Inform the Culture & People Director of all contentious or harassment issues and provide administrative support during investigations in accordance to Vivo’s policies and practices.

**Payroll & Benefits Administration**
- Provide courteous, timely and accurate answers to employee questions, complaints, requests regarding payroll, benefits, pension, employment verifications, and general employment inquiries.
- Scan and upload new hire documents to Payworks.
- Maintain employee and payroll files and documents in accordance with policy and Alberta Employment Standards.
- Administrate employee benefits plan including enrollment, changes, and terminations.

**Compensation & Benefits**
- Administer compensation surveys as requested.
- Prepare salary and wage worksheets for the annual salary and wage review with leaders.

**Performance Management**
- Advise managers of upcoming probation period end dates and provide them with the paperwork to complete.
- Support the Culture & People Director to administer and coordinate the annual performance reviews.
- Prepare and issues performance review forms to all employees as well as tracking completed performance reviews forms.
- Provide paperwork and act as HR representative in all termination meetings.

**Learning & Development**
- Coordinate/prepare for HR training events, including: booking rooms, room set-up, audio visual set-up, catering coordination and set up, and preparation of course training materials (including photocopying, printing and assembly).

**Qualifications**:

- Post-secondary certificate, diploma, degree in business administration or human resources or equivalent work experience.
- 3+ years of experience in Human Resources administration
- 1+ years of payroll and benefits administration experience is considered an asset
- Experience using Payworks or other payroll software is considered an asset.
- Excellent verbal and written communications.
- Strong attention to detail, accuracy, planning and organization skills.
- Ability to work independently to achieve required objectives.
- Ability to maintain highly confidential information.
- Self-motivated; positive work ethic, desire to learn, grow and be mentored.
- Confident user of the Microsoft