Recruitment Specialist

**Job Description**:
Are you a strategic Recruitment Specialist who excels at driving effective, efficient, and standardized talent acquisition practices? Do you have experience implementing and optimizing recruitment strategies across a large, dynamic organization? Are you passionate about exceptional health care and motivated by a desire to make a meaningful impact?

If so, consider this exciting career opportunity to join a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are in a transformative time for health care in Ontario, as we shift to a more connected system through the Ontario Health Teams model of care.

What do we offer?

**We know wellness is supported with work-life balance.** In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- Valuable development opportunitiesMembership in a world class defined benefit pension plan

What will you do?

**Recruiting Activities**
- Coordinates all duties related to either internal or external recruitment
- Interprets policy and the Collective Agreement related to this portfolio for Managers and staff
- Ensures that all services are performed in accordance with relevant employment and labour legislation, the Ontario Human Rights Code, the Collective Agreement and the agencies policies and procedures.
- Leads end-to-end internal and external recruitment
- Develops job postings using current job descriptions (creating and revising as needed), validating position requirements with senior staff
- Monitor and ensure posting requests are consistent with current budget
- Supervise and expedite posting and offer approvals through required management channels
- Works closely with Finance Manager regarding FTE redesigns and posting requests outside of budget
- Conducts initial screening of resumes and sends to Hiring Manager for review
- Manages resume flow for all WW locations
- Maintains recruitment tracking tools and provide updates to management team as required
- Collects and analyzes recruitment data (e.g., applicant flow, time to fill, source, how much advertising was done, etc.) and prepares reports and summaries when requested
- Creates, reviews, and amends Job Descriptions on an as-needed basis for new or revised positions working in collaboration with hiring team
- Coordinates, schedules and tracks interviews
- Creates, reviews, and amends behavioral based interview tools collaborating with and providing guidance to the hiring managers and directors while ensuring adherence to appropriate legislation
- Creates offer letters and develops offer packages based on appropriate compensation details; monitoring need for wage grid exceptions, additional approvals and offer letter addendums
- Acts as a Recruitment Subject Matter Expert for working Groups related to Recruitment and Retention

**External Recruiting and Orientation Focus**
- Manages end-to-end Recruitment cycle
- Creates and implements cyclical external recruitment schedule in consultation with Patients Services and Education
- Posts jobs on relevant external sites
- Liaises with external advertising agencies to ensure content, design and accuracy of postings are reflective of OHatHome vision, mission, and values
- Conducts telephone reference checks for all positions, flags issues and uses collected data to make recommendations to hiring team
- Assists with scheduling new hire orientation for all new hires which will include: coordinating sessions with Subject Matter Experts across all Ontario Health atHome departments, participating in HR Information Sessions and booking meeting rooms
- Advises new employees on HCCSS forms and required documents; collects new hire personal and payroll information and inputs Personal and Contact information into QHR
- Initiates Criminal Record Check process upon formal offer of employment; reviews completed checks for concerns and reports as needed to Director HROD
- Manages Recruitment Tracker and creates Personnel File
- Collaborates with Patient Services Manager - Education, to organize onboarding of Student Placements on an as needed basis

**Internal Recruiting Focus**
- Receives all incoming staffing requests and approvals
- Posts jobs on SharePoint and other platforms as required
- Provides advice, assistance and facilitation to employees in Recruitment
- Coordinates end dates, extensions and early terminations of term positions as required
- Facilitates Job Share Requests; ensures appropriate approvals and schedules are met, and Job Share letters
- Updates recruitment Tracker, Personnel File, and completes ECF’s
- Maintains collaborative relations at all levels in the organization in order to uphold trust and confidence in the HROD department
- Works effectively with other departments to support HROD throughout the organization
- Maintains positive relations with union officials to set a