Coordinator - Projects and Operations

**Company Description**
Founded by passionate consulting engineers who specialize in innovative building structure design, ELEMA has mastered an approach built on open communication and collaboration, both within our team and with our clients and construction industry partners.

With proven expertise across diverse projects, ELEMA leads the industry in bringing the most ambitious structural visions to life, working with **concrete**, **steel**, **structural timber**, **aluminum**, and **structural glass**.

**Our transdisciplinary** **team is guided by one philosophy: masterfully responding to the architectural subtleties and inherent structural challenges of each project.**

This approach enables us to provide our clients and partners with elegant, innovative, and optimized structural solutions that integrate exceptional quality at every project stage.

This key role is based on collaboration with various stakeholders: management, project managers, external partners, and colleagues from other departments.

**_ What you will accomplish with us_**

**Internal Project Coordination**
- Ensure administrative management of projects, including tracking schedules and key project milestones (e.g., deliverables, kick-off meetings, phase progress, effort reviews and budget tracking, etc.).
- Support resource planning (e.g., workload tracking, links between projects and availability).
- Be the main point of contact for team members, management, and clients.

**Administrative Operations and Optimization**
- Participate in current operations, notably: billing schedule, coordination with finance, data updates in our CRM (Dynamics 365).
- Support document migration to SharePoint and ensure proper file structure.
- Contribute to continuous improvement of internal processes: identify pain points, propose solution paths, document procedures.
- Collaborate with the team in implementing innovative solutions (Power BI, automation, AI integration, or intelligent tools).
- Draft service proposals, contractual agreements, and payment requests.

**Qualifications**
- University degree in administration, project management, or related field.
- Relevant experience of 2 to 5 years in coordination or operations management.
- Experience in architecture, engineering, or construction is an asset.
- Strong proficiency with Microsoft 365 suite (Outlook, Teams, Word, Excel, SharePoint, Planner).
- Comfort with tools like Power BI, Dynamics 365, or Power Automate is an asset.
- Ability to structure processes, create simple and effective tools, and facilitate collaboration between teams.
- Initiative, rigour, and great attention to detail.
- Team spirit and collaborative approach.
- Strong adaptability: enjoy challenges and the unexpected and demonstrate solid ability to prioritize.
- Ability to communicate clearly in writing and orally in English and in French as well.

**_ Why join our team?_**
- To actively participate in the evolution of an engineering firm that values innovation, rigour, and people.
- To evolve in a position that offers great latitude, diversity of mandates, and close collaboration with management.
- To contribute to concrete projects and truly make a difference daily.

**Additional Information**
**_
What we offer_**

ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits:

- Stimulating large-scale projects.
- Competitive compensation.
- Flexible group insurance program (health and dental insurance).
- 3 weeks of vacation minimum.
- Office closure between Christmas and New Year.
- Social activities throughout the year.
- Gym access.
- Telemedicine platform.