Project Coordinator

**POSITION TITLE**:Project Coordinator

**DEPARTMENT**: Infrastructure

**CLASSIFICATION**: MGO-06

**SALARY RANGE**: $67,626.00 Per Annum

**POSITION TYPE**:Full-time, **Temporary (2-year term)**

**LOCATION**: Saskatoon

** ACCOUNTABLE TO**:Construction Manager and/or designate

** Brief Overview**:
Under the direction of the MN-S Construction Manager, and/or designate the Infrastructure Project Coordinator will be assigned projects and represent Métis Nation-Saskatchewan as the project owner. The role is responsible for coordinating all project-related administrative functions including billing, briefing notes, meeting coordination, maintaining project documentation, liaising with the Contractors and community partners and preparing technical and progress reports.

**Key Responsibilities**:

- Work in collaboration with Regional Directors and community leaders in designing and executing Métis housing and infrastructure projects.
- Support the preparation of written reports, briefing notes, technical proposals, and project presentation materials.
- Maintain project documentation including schedules, budgets, correspondence, progress reports and final reports.
- Assist in tracking project milestones, deliverables, and deadlines, and report updates to the Construction Manager and relevant Ministries.
- Track project billing, invoices, and expenditures to support accurate financial reporting and budget monitoring.
- Support relationship-building efforts with internal teams, contractors, consultants, and government partners.
- Help facilitate project meetings, prepare agendas, record minutes, and follow up on action items.
- Conduct research to support the development of housing and infrastructure opportunities for Métis communities.
- Review basic project plans and provide initial observations on feasibility and project constraints.
- Develop communication plans, risk management plans and navigate issues with key stakeholders.
- Support the development and evaluation of tenders and proposals.
- Coordinate travel arrangements, scheduling, and general administrative tasks for project activities.
- Manage and build relationships with internal and external stakeholders and teams.
- Other duties as assigned.

**Qualifications**:

- Undergraduate degree in Civil Engineering, Bachelor of Business Administration, Construction Management, or related technical diploma from a recognized post-secondary institution.
- Experience in an administrative, project coordination, construction, or technical environment would be an asset.
- Minimum two to five years working within a related sector.
- Familiarity with construction contract administration considered an asset but not required.

**Knowledge and Skills**:

- Strong communication skills including speaking, writing, and active listening skills.
- Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
- Skills in general administrative functions, including accurate typing, filing, ordering office supplies, and maintaining office supplies and equipment.
- Strong industry knowledge, adept to building and cultivating government to contractor/vendor relations.
- Excellent verbal and written communication skills.
- Ability to work as a team and independently.
- Strong organizational, analytical, and critical thinking skills.
- Proven management and administrative experience.
- Knowledge of office management responsibilities, systems, and procedures.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Relationship management practices.
- Contribute to a positive work environment, conducting oneself in a professional and ethical manner.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint).

**Additional Requirements**:

- Must undergo a Criminal Record Check.
- Valid Saskatchewan driver’s license and access reliable transportation.
- Must be willing to travel 15% of the time for this position.