Project Administrator

8 hours ago

Burlington, Canada QM Environmental Full time

Are you passionate about making a real impact on project success? Are you driven by the challenge of ensuring projects run smoothly and efficiently from start to finish? QM LP is looking for a **Project Administrator** to join our dynamic team In this role, you’ll be the backbone of project organization and financial tracking, working alongside experienced professionals to ensure seamless execution across multiple projects and divisions. This is your chance to play a key role in a fast-paced environment, providing essential support while contributing to the success of high-impact projects.

**LIVE**

**What You will Do**:
**Project Management Support**
- Assist in project setup, tracking, reporting, and closure.
- Ensure accurate data collection for budgets, costs, and forecasts.
- Support multiple Project Managers in tracking financials and priorities.
- Manage client billing, cost analysis, and monthly accruals.
- Attend project meetings and ensure contract requirements are met.

**Accounting & Financial Tasks**
- Maintain accurate project estimates and issue purchase orders.
- Resolve invoice, receipt, and purchase order discrepancies.
- Process customer invoices and assist with collections.
- Provide analysis on job costs, revenues, and project financials.

**Administrative Duties**
- Manage document control and project-related paperwork.
- Assist with travel logistics and general administrative tasks.
- Generate reports and support the team as needed.

**Health & Safety**
- Follow and promote the company’s Health and Safety Program.

**WIN**

**What you bring to the table**:
**Education**
- Post-secondary graduate in business administration, accounting, or a related field (or equivalent experience).

**Experience & Knowledge**
- 2+ years in an administrative role, with general office administration and data entry experience.
- Experience in project accounting, accounts receivable, and accounts payable.
- Exposure to the construction industry or project management.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and experience with accounting software.

**Skills**
- Strong attention to detail and accuracy in data entry.
- Excellent verbal and written communication skills.
- Ability to multitask and adapt to changing priorities.
- Strong time management and organizational skills.
- Initiative, problem-solving, and decision-making abilities.
- Comfortable working independently and as part of a team, with the ability to collaborate across all levels.

**THRIVE**

**Why QM Environmental**:

- Done Safely without Compromise company culture and approach to every project.
- Competitive salary and comprehensive benefits.
- Career growth potential in a leading environmental firm.
- Work with a diverse and supportive team committed to excellence.

**About Us**: QM Environmental, Canada’s premier Civil and Environmental firm, is seeking a dedicated Project Coordinator to join our dynamic team. With expertise in Demolition, Hazardous Materials Abatement, Emergency Response and Environmental Remediation, we deliver turnkey, end-to-end solutions to the most complex projects nationwide.

**OUR COMMITMENT TO DIVERSITY & INCLUSION**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Burlington, ON L7L 6M9

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