Accounts Payable Administrator

**POSITION PURPOSE**

The Accounts Payable Administrator is responsible for the accurate and timely processing of vendor invoices and payments, appropriate approvals, reconciliation of discrepancies and appropriateness of account distributions.

**KEY AREAS OF RESPONSIBILITY & ASSOCIATED DUTIES**

The primary responsibility of the Accounts Payable Administrator is to ensure that all accounting functions related to Accounts Payable are performed on a timely basis, which includes the timely resolution of any discrepancies or inquiries, processing invoices and payments within the specified timeframe, providing excellent customer service to internal and external stakeholders and ensuring that internal controls are followed.

DUTIES:

- Receive, review and process purchase invoices and expense reports, including matching to supporting documents, ensuring proper account coding, approvals and accurate data entry
- Process outgoing payments in compliance with vendor terms and company policies
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Facilitate payments of invoices due by sending bill reminders and contacting vendors
- Generate reports detailing accounts payables status.
- Understand expense accounts and cost centers.
- Electronic filing of vendor invoices and statements
- Prepare and reconcile monthly credit card statements and employee expenses
- Prepare period end accruals
- Other duties as assigned.

**JOB REQUIREMENTS**

**EXPERIENCE REQUIREMENTS**:

- 2+ years’ experience with high volume AP a must
- Billing & A/R experience a strong asset
- High degree of accuracy and attention to detail
- Intermediate skills in Excel with proficiency with Microsoft Office
- Experience with Navision, AIMSIO and Cetaris would be an asset
- Solid understanding of basic bookkeeping and accounts payable principles

EDUCATION REQUIREMENTS
- Post-Secondary Education in Finance or Accounting would be an asset

OTHER SKILLS & ABILITIES
- Ability to manage high volume of detailed transactions, and multiple and conflicting deadlines effectively under pressure.
- Demonstrated ability to solve problems.
- Strong analytical skills.
- Flexibility to meet deadlines as required.
- Excellent interpersonal and communication skills to interact with vendors, internal teams, and stakeholders.

COMPENSATION
- Compensation will be based on experience and qualifications. NMB offers a great employer paid benefits package, health care spending account, Employee Family Assistance Program, Employee Stock Purchase Plan, Profit Sharing and RSP matching plan.
- This is a fulltime, long term employment opportunity; contractors will not be considered.
- All IT requirements are supplied by the company.
- NMB is an equal opportunity employer and a drug and alcohol-free workplace.

**REPORTING RELATIONSHIPS**

REPORTS TO: Controller
- Internal: Operations, Administration, Sales, Accounting
- External: Clients, Contractors

Confidentiality: All Northern Mat & Bridge communication, inner workings, and documentation shall always remain confidential and the property of Northern Mat & Bridge.

Pay: $54,000.00-$56,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: Hybrid remote in Mono, ON L7K 6J1