Contract Service Analyst

**Job Information**

Job Requisition ID: 70520
Ministry: Infrastructure
Location: Calgary or Edmonton
Full or Part-Time: Wage
Hours of Work: 36.25 hours per week
Permanent/Temporary: Wage - 8 months contract
Scope: Open Competition
Closing Date: May 1, 2025
Classification: Administrative Support 6

**Salary**: $2,073.50 to $2,549.41 bi-weekly ($54,118 - $66,539/year)

Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

**Role Responsibilities**:
The Contract Services Analyst serve as the primary gatekeepers of approximately $1 billion worth of payments on contracts related to Ministry's capital development program. This program encompasses the construction of health facilities, schools, and government-owned facilities that together constitute one of the main pillars of the Ministry's mandate.

The role of the Contract Services Analyst involves careful scrutiny of several multi-million-dollar contracts and enforcement of the terms and conditions. In that capacity, the Contract Services Analyst ensure compliance with the terms of the contracts and associated framework of policies, Treasury Board Directives, Acts, and Regulations.

**Key responsibilities for the Contract Services Analyst include but are not limited to**:

- Providing support to Project Managers (PM) and Project Coordinators (PC) relating to consulting and construction contracts and ensuring compliance with the terms and conditions of the contracts, internal policies, Treasury Board Directives, and Acts and Regulations for making payments
- Reviewing contracts and providing expert interpretation of contracts terms and conditions based on the knowledge of contract law, historical precedence, and industry practice
- Setting-up and managing contracts in Contract Management System (CMS) while following financial policies and contractual practice for administering consultant and construction contracts. Utilizing Project Financial Management Tool (PFMT), CMS, and One Government eXperience (1GX) to set up new contracts and monitor financial standing relative to budgets as the contracts progress through various stages
- Ensuring that payments are made in accordance with the terms and conditions of contracts as the last line of control and contribute to the outcome of Albertans receiving full value for contract awards
- Examining contract commitments and expenditures to ensure payments are made pursuant to established guidelines, policies, Acts and regulations
- Monitoring expenditures, identifying variances, and resolving issues with the Finance Branch and the project teams. Initiating accrual-write offs, miscellaneous payments such as NPOs and other charges such as Exclaims, staff capitalizations, inter unit transfers and transfer fund agreements
- Provision of statistical and financial data collection and reporting. Compiling, analyzing, and listing project costs for approval by the Project Managers and Directors. Reviewing/providing data on project expenditures as a precursor to the development of quarterly forecasts for submission to the Treasury Board
- Processing year-end financial activities as per contracting policies and enforcement mechanisms Supporting Continuous Improvement initiatives and adopting best practices through research, analysis, training, and education, and participating in stretch assignments.Please

**Qualifications**:
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

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**Required**:

- High school diploma and four years of related experience in Finance, Accounting and Vendor Payment, Procurement processes and construction contract management in the public sector
- MS Office proficiency
- Mathematical aptitude and understanding of basic accounting principles. Good understanding of financial management system SAP to pull data on payment status and rejections
- Certificate and experience in Contract Administration or Financial Management covering financial systems, accounts payable and contract law. Equivalent coursework, knowledge, or extensive relevant experience may be considered in lieu of academic qualifications

**Equivalency**:Related experience or education (e.g., related diploma) may be considered as an equivalency on a one-for-one basis.

**Assets**:

- Experience in financial systems, accounts payable, and contract law
- Knowledge of contracts as they pertain to the Ministry's capital delivery program and a breadth of knowledge related to contracted services including engineering, architectural, facility evaluation, and construction services for b