Production Coordinator

7 days ago

Vancouver, Canada Ballard Power Systems Inc. Full time

**Responsibilities**:

- Lead pre-boarding and onboarding process for Production, as well as a follow up / check-in with new employees
- Oversee new hire documentation to ensure it is in alignment with internal processes as well as regulatory deadlines, and liaise with external staffing agencies, P&C, and the Production team as needed for a positive employee experience
- Assist with assessments of production personnel and manage the administration of conversion from temporary to permanent employees, as needed
- Organize and lead team meetings, to create shared understanding among diverse team members, and drive accountability on action items
- Maintain confidential files and databases related to Production Resources (including team rosters, vacation planning, etc.)
- Oversee, complete and maintain HR administration for the Operations team (forms, procedures and processes for new hires, status changes, departures, expenses, leaves of absence requests, safety equipment, etc.)
- Gather and manage employee data, which will include conducting analysis, and preparing reports (e.g., HR Monthly Reporting, Performance Management Process, etc.)
- Prepare and oversee correspondence, presentations and materials, as required by P&C and Production
- Compile announcements for new employees, promotions, and other organizational changes
- Monitor and maintain office supplies inventory for the team
- Prepare department expense reports, processing purchase orders, and invoices
- Provide support to budget and expense preparation. Support management of Production Assets
- Resolve and respond to employee requests, and/or rout appropriately
- Responsible for the updates and regular maintenance of Productions’ internal Intranet site
- Coordinate employee events as required
- Participate in special projects as required

**Requirements**:

- A minimum of 2+ years of administration experience
- Excellent interpersonal, organizational and communication skills (oral and written)
- High level of attention-to-detail, ability to prioritize and adapt to changing demands
- Superior employee relations and problem solving skills
- Ability to work independently as well as part of a dynamic team of professionals in an evolving, fast paced, customer focused environment
- Ability to take initiative, be responsive, professional and a great team player
- Advanced computer and technical skills in all aspects of MS Office Suite (Outlook, PowerPoint, Word, Excel)
- Ability to maintain confidentiality and integrity in all aspects of work
- Experience with Survey Monkey and other electronic surveys is an asset

**Our Values**

Listen & Deliver | Quality. Always. | Inspire Excellent | Row Together | Own It

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