Intake Coordinator

**Location**: Oakville - On-site role, based at the clinic’s front desk, supporting daily operations and patient interactions.
**Benefits that Shine**:

- Comprehensive Health & Wellness Coverage - 100% employer-paid extended health, dental, and vision care. Includes prescription coverage, life insurance, disability insurance, and access to a wellness program.
- Employee Assistance Program (EAP) - 24/7 access to confidential support services including counselling (virtual/in-person), trauma support, coaching, and more.
- Generous Paid Time Off - Includes vacation, sick days, and personal days, with paid time for training, admin work, and team meetings.
- Company Pension & RRSP Matching - Plan for your future with an employer-matched Deferred Profit-Sharing Plan (DPSP) and Registered Retirement Savings Plan (RRSP).
- Tuition Reimbursement & Professional Development - Annual $500 external education allowance, internal learning programs, and paid access to mentorship and career advancement.
- Flexible Work Schedules & Remote Options - Create a schedule that works for your lifestyle. Enjoy a hybrid model with the ability to work from home for documentation, billing, and virtual care. (Please note: this is not a remote-only position.)
- Structured Onboarding Program - Includes structured training, job shadowing, and one-on-one mentorship tailored to your experience.
- Relocation Assistance - Moving to join our team? We offer support to help ease your transition.
- Casual Dress & Supportive Culture - We value comfort and authenticity. Our work culture is grounded in mutual respect, collaboration, and a shared commitment to quality care.
- On-Site Parking - Free, convenient parking at many of our locations.
- Company Events & Team Connection - Regular in-person socials, holiday parties, peer support groups, and a welcoming, OT-led team environment.
- Award-Winning & OT-Centered - Proud recipient of the OBIA Rehab Company of the Year Award. Our focus is 100% Occupational Therapy—designed by OTs, for OTs

Why Choose Us?
- Award-Winning: Proud recipients of the OBIA Rehab Company of the Year Award.
- Occupational Therapy Focus: We're exclusively OT-centered, fostering collaboration and providing unparalleled support.
- Continuous Development: Access internal educational programs, mentorship initiatives, and specialized training to enhance your skills
- Variety of Roles: Whether you're a seasoned pro or a fresh graduate, we offer diverse opportunities for growth and advancement. We offer new graduate mentorship programs, senior positions for CAT caseload development, and FCCs and Case Management roles. Full time/part time consultant positions and employee full time salary positions are available. Note: part time applicants must provide 20 hours per week of services.
- Work Environment: Enjoy the best of both worlds with our hybrid model, offering the flexibility to work from home and engage with communities. Our therapists craft their schedules for optimal work-life balance, ensuring a fulfilling career.
- Supportive Culture: Experience a nurturing environment where your contributions are valued, and you're encouraged to thrive. Our leadership teams consist of personable and approachable OT managers.

**Who We Are**:
At Innovative OT, we're committed to making a profound difference in people's lives. Our services span all demographics, from pediatric to geriatric, addressing a range of impairments and disabilities.
**Key Responsibilities**:

- Coordinate new referrals from intake through to service initiation
- Connect with clients to gather key information and provide clear, supportive explanations of the process
- Document client needs related to physical, emotional, and cognitive challenges
- Prepare and manage intake forms and digital documents, ensuring timely completion and follow-up
- Maintain ongoing communication with clients and referral partners to provide status updates
- Track the progress of each intake to ensure nothing falls through the cracks
- Build strong relationships with legal, healthcare, and community partners to support seamless client care
- Provide thoughtful, trauma-informed communication to individuals who may be overwhelmed or in distress
- Support clients in understanding next steps and available services
- Contribute to a high-quality, client-centered experience from first contact to service launch

**Need HCAI and MVA Experience**
**Needs Experience with Serious Injuries**
**Who You Are**:

- An excellent communicator who is patient, empathetic, and detail-oriented
- Passionate about community connection and building strong partnerships across teams
- Able to manage a high volume of tasks with professionalism and follow-through
- Confident working with individuals recovering from injury or trauma
- Experienced in customer service, healthcare, or rehabilitation settings (asset)

**Salary Range**: $50,000
Given applicants will be of variable backgrounds for this position, compensation w