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Finance and Operations Manager

2 weeks ago

Ottawa, Canada Wellington West Business Improvement Area Full time

**Job Title**: Finance and Operations Manager Coverage

**Organization**: Not for Profit

**Reports To**: Finance and Operations Manager (for up to five months) and Executive Director

**Key Responsibilities**:

- Supporting the Executive Director and staff in various executive level administration duties
- Leading internal project management
- Drafting weekly, monthly, annual, and project-based budgets
- Submitting weekly expense reports for timely and accurate payment
- Paying all invoices, bills, credit statements, payroll, etc. Please note you will have access to a bookkeeper
- Presenting budgets, cost analysis, expenses reports etc. to the Board of Directors at least once monthly
- Complying with all BIA bylaws and produce clean financial records that will pass all auditing
- Sourcing and managing vendors, freelancers, artists, labourers and other temporarily contracted workers/services for events and projects; writing and circulating RFPs, sourcing quotes
- Handling some HR duties as they relate to hiring, paying staff and vendors, which includes drafting contracts and adhering to them
- Managing the renting out of office-owned equipment
- Leading insurance and permit needs where applicable
- The full cycle of grant writing, applying, executing, submitting and reporting
- Nurturing and developing relationships with key stakeholders at City of Ottawa and similar personnel (such as politicians).

**Education and Experience**:

- College Diploma and/or University Degree strongly preferred
- Preferred fields of study include but are not limited to: Human Resources, Business, Office Administration, Public Relations, Accounting and Finance
- Extensive experience (5+ years) working in an office, especially in a mid-level position

**Skills and Competencies**:

- Project management and time management
- Independent problem solving
- Proficiency in Microsoft Office and Google Suite
- **MUST BE HIGHLY PROFICIENT IN EXCEL/Google Sheets**:

- Excellent communication and problem-solving abilities
- Must be able to clearly communicate budget status in simple terms
- Must be comfortable hosting and attending meetings
- Experience in customer service and client-facing roles highly valued

**Work Environment**:
Hybrid if desired: 3 days in office and 2 days working remote; In-office full-time is also available
- Close (walking distance) to Tunney’s Pasture Station. Timed street parking available
- Scheduling can be flexible provided the work is consistently high-quality and delivered on time
- Office hours are typically 9am-5pm
- The office has a lieu time system where overtime hours can be banked to account for future time-off
- Occasional off-hours duties are required (event management, etc.)

**Compensation and Benefits**:

- Salary is commensurate with experience
- Salary range is $51,000-$62,500/annually
- Two weeks paid vacation

**To Apply**:

- Applications close on April 18, 2025

**Job Types**: Full-time, Fixed term contract
Contract length: 17 months

Pay: $51,000.00-$62,500.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Paid time off
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime

Ability to commute/relocate:

- Ottawa, ON K1Y 3A9: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Office: 5 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Ottawa, ON K1Y 3A9

Application deadline: 2025-04-18