Director, Finance and Operations

BRION RAFOUL LLP is a leading IP boutique law firm in Canada, situated in Westboro, Ottawa. Our exceptional team is passionate about helping innovative companies protect their ideas, designs and brands worldwide. Our clients include domestic and multinational companies, government agencies, as well as universities. We are seeking aDirector, Finance, and Operations to join our operations on a full‑time basis. Reporting directly to the President, the Director, Finance and Operations will be responsible for managing the full scope of the company’s financials, including the day‑to‑day accounting operations. The ideal candidate will bring a positive, hands‑on approach and must be comfortable with problem‑solving and managing multiple priorities. This is a terrific opportunity to take full ownership of a newly created role while working directly underneath the President to help shape the future of the business. As a member of the management team, the Director, Finance and Operations, will contribute to strategic planning, ensure compliance with legislative requirements, and provide leadership to staff, the President and Management Team. The role also supervises and mentors a team of 16 employees to support daily operations. Key Responsibilities Lead all financial operations, ensuring accuracy, transparency, and compliance with GAAP. Oversee accounts payable/receivable, payroll, and general ledger functions. Prepare and analyze monthly, quarterly, and annual financial statements and reports. Manage cash flow, banking relationships, and investments. Coordinate the annual audit and liaise with auditors and the Financial Institutions. Complete all statutory filings, including CRA returns, HST, EHT and payroll remittances. Maintain and strengthen internal controls, financial policies, and procedures. Budgeting & Financial Planning Lead the annual budgeting process with the President. Provide forecasts, variance analyses, and recommendations to support informed decision‑making. Human Resources Administration Oversee HR operations including payroll, benefits, contracts, onboarding, and employee records management. Manage employee benefits, group health insurance, and RRSP programs. Support recruitment, orientation, training, and performance management. Advise leadership on HR policies, labour standards, and legislative compliance. Promote a respectful, equitable, and inclusive workplace culture. Supervise and mentor staff members: Administrative & Accounting Support Reception & Office Support Provide coaching and professional development to enhance team skills and performance. Ensure effective daily operations, workflow coordination, and clear communication across the administrative team. Improve administrative processes, systems, and tools for operational efficiency. Facilities & Operations Management Oversee building operations and maintenance, working with contractors, and suppliers. Manage service agreements for Security, HVAC, IT, and other ad hoc maintenance contracts. Lead risk management and insurance review processes. Ensure compliance with safety regulations and workplace health and safety standards. Develop and implement facilities and operational continuity policies. Oversee IT systems, data security, and technology operations with support from external IT consultant. Plan and manage technology upgrades and infrastructure improvements as required. Support digital transformation efforts to enhance efficiency and data integrity. Manage the annual IT budget. Organizational Support & Collaboration Participate in organizational strategy, planning, and reporting as part of the management team. Provide financial and administrative guidance to the Executive Team. Support communications and marketing initiatives. Foster collaboration and effective communication across all departments. Represent the organization in external meetings as required. ideal candidate is an experienced and technically strong financial and administrative leader who brings a solid foundation in accounting, budgeting, and organizational operations. You bring strong hands‑on accounting experience (typically 5+ years) - ideally within a profit‑orientated environment - and exposure to HR, operations, or administrative leadership. With strong analytical skills, sound judgment, and a commitment to continuous improvement, you excel at turning complex financial information into clear insights to the Executive Team. You are an effective people manager who fosters collaboration, supports staff growth, and builds positive relationships across the organization. Highly organized, detail‑oriented, the candidate demonstrates strong communication skills, adherence to best practices, and a deep commitment to equity, inclusion, and community values. What Makes a Candidate Stand Out Holds or is actively pursuing a CPA designation and brings advanced proficiency in QuickBooks and Excel. Demonstrates successful experience leading finance and administration, including preparing budgets, operational accounting, cash flow management & financial reporting. You bring strong hands‑on accounting experience (typically 5+ years) and exposure to HR, operations, or administrative leadership. Shows a proven track record of improving systems, processes, and organizational efficiency across finance, HR, IT, and facilities operations. Brings strong communication skills and the ability to convey technical information with clarity to diverse audiences would be a huge asset, but not required. How You Will Be Rewarded Salary Range: $125,000 – $150,000+ (commensurate with experience) #J-18808-Ljbffr