Administrative Co-op Student

**Posting Number**: COOP**-25-11**

**Job Type**:Co-op,**T**emporary-Full-time, up to 5 Months, Union**

**Salary Range**:$17.52 to $23.82** per hour**

**Location**:Barrie, ON - Onsite**(see below for more details)

**Posted**:Tuesday**, January 21, 2025**

**Application Deadline**: Tuesday**, February 4, 2025 at 11:59 pm**

**The Opportunity**

The Waste Management and Environmental Sustainability Department is comprised of three Branches: Solid Waste Operations, Solid Waste Management Policy and Planning, and Environmental Risk Management and Compliance. Overall, this Department is responsible for the operation and maintenance of the City's Landfill site, which includes non-hazardous solid waste disposal, household hazardous waste receiving and disposal, leaf and yard waste disposal and composting, and solid waste collection and disposal. The Environmental Risk Management and Compliance Branch aims to minimize environmental risk associated with growth and corporate infrastructure, including Source Water Protection, Climate change strategy, Sustainable Development Strategy, Contaminated site response, sewer use by-law, spill response, ground water and surface water monitoring and investigations, and site plan reviews. This Department also develops and maintains strategies that promote circular economy and environmental sustainability, including waste diversion programs, sustainable waste management strategy, public outreach, and education.

Reporting to the Supervisor, Administrative Services, the Administration Co-op (Student) is responsible for supporting the delivery of departmental services and programs and providing courteous and timely customer service. Specifically, this position assists with responding to public inquiries and complaints, general administration within the department and maintaining departmental files. Overall, this position plays an integral role in the efficient delivery of customer service of the Waste Management and Environmental Sustainability department.

The successful applicant to this position will perform and/or assist with the following tasks:

- Assisting the Technical Admin Support Specialist with providing information to other departments and the general public regarding Solid Waste & Technical Operations services, procedures and operations
- Updating database software for green bin deliveries, which involves collecting accurate and complete information from residents and/or employees
- Assisting with day-to-day administrative functions, such as preparing, formatting and distributing documents and correspondence, room bookings, mail distribution and courier services, data entry, processing invoices and updating employee contact information within the department
- Assisting with Records Management functions including scanning and saving files into the correct locations, retrieving and boxing inactive files, preparing and processing records, and responding to FOI requests
- Ensuring visitors/contractors sign in and wear appropriate PPE
- Assisting with other duties as assigned or as required in accordance with branch, departmental, divisional and/or corporate objectives

**Our Culture and Qualifications of the Job**

**Corporate Culture**:Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is _how_ we do it - your actions reflect our core accountabilities of **_Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, _**and **_Service Excellence, _**which define how we work together to succeed.

**Education**(degree/diploma/certifications)
- Currently enrolled in or is a student in a recognized College or University Co-op Program*
- Completed at least one (1) year of a related post-secondary program at a recognized College or University in Business, Business Administration, or a related discipline

**Experience**
- Six (6) months of experience performing duties related to the above-mentioned major responsibilities

**Knowledge/Skill/Ability**
- Working knowledge of principles related to customer service and administration
- Intermediate customer service, attention to detail, administrative, oral communication, and written communication skills
- Advanced computer literacy utilizing Microsoft Office Suite (Excel, Outlook, Word)

**Conditions of Employment**
- Satisfactory Criminal Record Check*
- Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the **Police Record Check Policy**. Existing employees who have met this criteria will be exempt from this requirement.

**Other Important Information**

**Work Term**:April - August (5 Months)

**Location**: Environmental Centre, 272 Ferndale Drive North, Barrie

**Hours**:The normal hours of work are 35 hours per week in accordance with the Coll