Accounts Payable and Administration

Reinhart Foods Ltd. is a family business, with over 120 years of experience in delivering quality products (GFSI FSSC 22000 certified) and superior service to North American markets. Reinhart is Canada’s leading producer of vinegars, maraschino cherries, and glace fruit as well as a respected manufacturer of dates and alcoholic cider. Reinhart produces private label for Canada’s leading retailers as well as marketing and producing its own brands - Allen’s Vinegars, Reinhart’s, Daltons (1834), and Jaffa. Reinhart is also an industrial ingredient leader to North America’s leading domestic and multi-national manufacturers.

**Accounts Payable and Administration - Part-Time**

**Basic Duties**
- Backup support role for the Accounts Payable position.
- Upon receipt of accounts payable: code, co-ordinate approval process and forward to Head Office
- Matching vendors invoices, packing slips and purchase orders for approval.
- Key in Accounts Payable invoices onto our ERP system: Sage X3 V12.
- Maintain accounts payable files
- Input daily production from shop orders, verifying for accuracy
- Check shop orders to determine lot number accuracy
- Photocopying and faxing as requested
- Provide superior customer service: review daily 3rd party carrier report for Trans X and Day & Ross.
- Ensure that all orders are on schedule
- Communicate and resolve discrepancies with your manager/customer/carrier
- Reduce Customer Fines: Review and research shortages, damages and returns to ensure accuracy
- Reduce Customer Fines: Review and research Proof of Delivery forms
- Demonstrate Team player Skills: vacation and absentee support to CS and AP teams
- All other office duties as required

**Accountability**
- Assist AP clear by coding account payable, matching and circulating paperwork for approval
- Responsible for entering daily production orders and verification of lot numbers
- Responsible for Customer Service support: Review carrier reports for Trans X and Day & Ross and advises customers of any/all delays
- Responsible for Customer Service support: shortages, damages and returns research
- Responsible for Customer Service and AP support: vacation and absentee support to other employees
- Responsible for employee expenses reconciliation
- Reception and Floor Counter duties
- Fulfill samples orders.
- Answering all incoming phones call

**Requirements**:

- Post secondary education in Administration
- Minimum 3 years previous accounting/administrative experience
- Excellent communication and organizational skills

The Reinhart Foods accessibility compliance report mandated by the Ontarians with Disabilities Act is available on request by calling
705-428-2422
.