Accounting Clerk

**ACCOUNTING CLERK**

Start Date: Mid to End of July 2025

Position Title: Accounting Clerk

Department: Secretary-Treasurer

Reports To: Accounting Manager

Union Status: CUPE 5121

Location: Administration Office

Hours: Regular Full-Time/ 7 hrs/Day

Annual Salary Range: $26.50 - $32.65 depending on qualifications

Language Requirement: English

Job Description Reviewed: April 30, 2025

Purpose of Position

Under the direction of the Accounting Manager, the Accounting Clerk is responsible for providing financial and administrative support for the Division.

The Accounting Clerk is responsible for monitoring, maintaining and processing vendor invoices, payments and purchase requisitions, as well as ensuring positive relationships with internal and external School Division stakeholders. Primary responsibilities of this role include processing accounts payable invoices and payments; and supporting the Division’s procurement and purchasing processes.

Key Responsibilities

Duties include, but are not limited to, the following:

- Performs day to day financial transactions, including receiving, verifying, processing, and reconciling invoices and other payments (both PO and non-PO invoice transactions).
- Verifies vendor accounts, paying vendors, and resolving purchase orders, invoices, and payment discrepancies.
- Verifies that transactions comply with financial policies, procedures, and regulations.
- Responds to vendor and school enquiries both verbally and in writing, and provides support and training as to School Divisional stakeholders, as required.
- Maintains files related to accounts payable, accounting & procurement functions, including all necessary filing.
- Supports general procurement and purchasing relating activities and administration.
- Provides ad hoc reporting to both internal and external customers as required.
- Performs other administrative and accounting duties as may be assigned to support the efficient operation of the Department and Division.

Skills and Qualifications

Skill and Knowledge - Required:

- Completion of Grade 12 education or GED and completion of post-secondary education preferably in accounting, business administration, or an equivalent combination of skills and experience.
- Proficiency with Microsoft 365 (Word, Excel, and Outlook) and previous experience in a computerized accounting environment.
- Solid understanding of basic bookkeeping and accounts payable principles.
- Familiarity with commodity tax as it relates to invoicing, including self-assessing of taxes. (ie. GST & PST)
- Strong organizational and time management skills, with ability to work under pressure, multi-task and prioritize the workload.
- Excellent customer service skills with the ability to deal with complaints and concerns effectively and professionally.
- Ability to maintain discretion with respect to sensitive or confidential information.
- Strong communication and interpersonal skills, with the ability to communicate clearly in English both orally and in writing, with a variety of internal and external stakeholders.
- Ability to work both independently and in a team environment.

Skill and Knowledge - Desired:

- Previous experience in Enterprise Resource Planning (ERP) software.
- Prior experience in an educational environment would be considered an asset.

Conditions of Employment
- Police Information Check
- Child Abuse Registry Check
- Completion of Commit to Kids or Respect in Schools training
- Successful completion of testing requirements

Working Conditions & Physical Demands
- Work is in an office environment.
- May require long periods at a desk, reading of lengthy documents, and time in front of a computer.

Pay: $26.50-$32.65 per hour

Expected hours: 35 per week

Work Location: In person

Application deadline: 2025-06-15