Executive Assistant

4 weeks ago

Courtice, Canada East Penn Canada Full time

At **East Penn Canada**, our people are the heart of our company. We put our employees and our clients first to build solid relationships with intention. We offer a vast range of diverse and rewarding career opportunities. We invite you to become part of an organization that has challenging opportunities, rewarding career paths, organization values, and a charismatic team.

Join our dedicated team of leading experts in the battery industry.

**Duties & Responsibilities**
- Managing calendars of Executive team members
- Completing executive management personal expense reports and review employee expenses reports submitted to Executive management for approval
- Providing support in preparation for the Executive meetings including interfacing with subordinates of the Executive for the preparation or compilation of the agenda and meeting materials
- Conducting research and compiling information for status reports re departmental projects or company task forces, where information must be gathered and compiled from a variety of sources.
- Prepares correspondence and written communications
- Oversee the Office Services function to ensure appropriate administrative support is provide to the Executive team
- Effectively retain a confidential Corporate Documentation Library
- Effectively co-ordinate various communication efforts across the organization for example; assisting Executive/Senior Management with drafting and editing communications, ensuring all communications are consistent, acting as a gatekeep for the formatting, vetting, approval and roll-out of all policies, assist in the development of presentation materials

**Experience, Skills & Competencies**
- Minimum five years’ administrative experience a must
- Minimum of 2-3 years’ managing a team
- Education / certification or equivalent experience Business or Office Administration or equivalent experience
- Advanced working knowledge / high level of proficiency of Microsoft Office programs (Excel, Word, PowerPoint, Outlook)
- Excellent written business communication skills
- High degree of verbal; talking to others to convey information effectively by phone or in person
- Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner at all times
- Customer Focused
- Highly organized - excellent administrative management skills; planning and follow-through
- Practical - able to take concept, work with it to develop appropriate reports / communications
- Ability to prioritize, organize workflow to meet deadlines and handle multiple tasks simultaneously, with the flexibility and adaptability to change directions based on changing priorities / requirements
- Diligent with meticulous attention to detail
- Commitment to continuous improvement

East Penn Canada is an equal opportunity employer and welcomes all qualified applicants to apply; all reasonable accommodations will be made for people with disabilities.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- What are your salary expectations?
- Can you reliably commute to and from our Courtice, Ontario location?

Work Location: In person

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