Project Coordinator, Admissions

**Date Posted**:12/06/2024
**Req ID**: 41008
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Postgraduate Medical Education
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00047237

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
Postgraduate Medical Education (PGME) offers a collaborative professional learning environmentdedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As Project Coordinator, Admissions & Transitions, you will support and provide advice in the planning of our residency admission cycles to ensure our programs are compliant with our Best Practicesin Applications & Selection (BPAS), as well as admissions guidelines determined by the Association of Faculties of Medicine of Canada (AFMC). Working closely with the Manager, Admissions & Registration and the Faculty Lead, Admissions & Transitions, youwill rely upon your superior organizational and communication skills to coordinate admissions activities and track key project deliverables and deadlines. Your proven track record of successfully supporting project teams and working groups in a fast-paced, results-oriented environment will enable our academic success.

**Your responsibilities will include**:

- Analyzing processes to inform admissions projections and planning activities and recommending changes for more efficient coordination of operations
- Planning and coordinating projects, including implementing project communications plans and tracking milestones and timelines
- Analyzing processes and recommending changes for more efficient coordination of operations
- Drafting and editing documents and reports and preparing statistical reports
- Drafting progress reports for project leader’s review
- Directing the activities of a group of staff-appointed employees

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum five years of related, progressively responsible administrative experience in a university, medical school, teaching hospital or comparable environment
- A strong understanding of project management methodologies and/or demonstrated project or program management experience; including drafting project plans and proposals, compiling and analyzing data, writing complex reports, editing the work of others, working on time-sensitive projects and managing multiple priorities
- Comprehensive knowledge of the educational programs, structure and function of the Temerty Faculty of Medicine, its Departments and the affiliated hospitals
- Experience monitoring budgets and planning and estimating financial resources for programs and projects
- Experience in effectively collaborating with faculty members, and a diverse group of external stakeholders such as hospital partners, accrediting and licensing bodies, vendors, and creative resources
- Experience supervising unionized staff
- Advanced proficiency in MS Office, POWER (Postgraduate Web Evaluation and Registration), and the Canadian Resident Matching Service (CaRMS) admission platform
- Superior interpersonal, oral and written communication and presentation skills
- Excellent organizational and project management skills works well under pressure and frequently adjust priorities, work independently and also to work collaboratively within a diverse team environment
- Demonstrated strategic conceptualization, analytical, problem solving and planning skills
- Attentive to detail, high degree of initiative and creativity
- Proven leadership and training skills
- Ability to exercise strong judgment and make decisions and handle inquiries independently or refer them as appropriate
- Highly developed service orientation; ability to use tact, discretion, maintain confidentiality and exercise a high degree of sensitivity and responsiveness
- Demonstrated commitment to equity and diversity

**Assets (Nonessential)**:

- Experience with STAR (Sponsored Trainee Application Registry)

**To be successful in this role you will be**:

- Accountable
- Achievement oriented
- Communicator
- Insightful
- Organized
- Self-directed

**This is a term position of 6 months.**

**Closing Date**: 12/16/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Amanda Krmek

**Lived Experience Statement