Adminstrative Assistant

Luxe building group is a reputable building and contracting company that is driven to create extraordinary and functional spaces. The degree of personal involvement and attention to detail sets Luxe building group apart from competitors. We believe your residential, commercial and industrial spaces should reflect your needs, style and taste. Our highly trained professionals can complete astonishing transformations that will maximize any space and its value. Luxe building group has become the leader for all construction renovations in the Niagara Region and southern Ontario. We provide our clients with the best residential, commercial and industrial services focusing on quality, dependability and customer satisfaction.

The Administrative Assistant is responsible for handling the day-to-day administrative functions while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.

RESPONSIBILITIES:

- Handling day-to-day administrative functions.
- Complete intake assessments for new clients.
- A lead follow-up.
- Invoice customers and follow up on scheduled payments.
- Prioritize management requests and have them done in a timely manner
- Sourcing construction materials as per management request
- Coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for the Executive.
- Schedule /coordinate all appointments and meetings.
- Prepare presentation materials, or statistical reports and distribute them as required
- Attend meetings and take minutes as appropriate.
- Conduct research and compile data as required
- Develop & maintain a well-organized filing system that permits easy reference and rapid retrieval of information
- Continually expand and update professional knowledge
- Review, evaluate and implement new administrative procedures,
- Complete other duties as assigned.
- Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

QUALIFICATIONS:

- Previous experience in an office administration role for the construction business is a must.
- Completion of Business/Office Admin courses
- Understand construction terminology
- Must be proactive, self-disciplined and able to demonstrate a high level of productivity
- Highly organized and detail-oriented; able to multitask, work under pressure
- Excellence in communication skills, written & verbal
- Ability to effectively prioritize work and workflow
- Reliability, Flexibility, Organized,
- Effective interpersonal skills
- Must always present a professional and polished image.

**Salary**: $18.00- $25.00 per hour

Schedule:
8-hour shift

Day shift

Monday to Friday

Reliable transportation required:
Niagara falls, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:
Completion of Business/Office Admin courses

**Experience**:

- Administrative assistant: 3 years (preferred)
- receptionist: 3 years (preferred)

**Salary**: $18.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Niagara Falls, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)