Intermediate Specialist, Faculty Infrastructures

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
24

**Job Family**:
Facilities Planning and Logistics

**# of Open Positions**:
1

**Faculty/Service - Department**:
Facility Management

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
April 24, 2025

**Applications must be received**BEFORE**:
May 05, 2025

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 10

**Salary Range**:
$77,637.00 - $98,070.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
The incumbent is responsible for capturing the complex scientific and health, safety, risk requirements for all assigned projects with the approved scope and applicable government codes, all within established project methodologies. They develop the expected scope from the faculty members and translate them into project action. Under general supervision, this position supports the Planners and Project Managers at Facilities in the delivery of the program. Collaborates with the direct supervisor to develop projects that reduce reactive tasks within the faculty, and to create future faculty plans.

**Specific Accountabilities**:

- ** Project Monitoring**:Monitors the delivery of assigned projects to completion and ensures project outcomes remain aligned with the original objectives, schedule, budget and quality. Works closely with the Project Management Team at Facilities to manage these requirements. Identifies project issues and risks during the project execution; and negotiates means to return a project back on track; decides when to escalate to direct supervisor for guidance or resolution. Attends project meetings, and coordinates construction activities with all affected laboratories (incl. shutdowns whose effect exceeds the construction area).
- ** Project Support**: Supports Planners and Project Managers by liaising with project sponsors to gather and/or edit information such as project expectations, specifications, and plans. Participates and provides support at different stages of projects by monitoring project progress, ensuring follow-up and communications are clear and efficient with all affected parties.
- ** Compliance and Performance Management**: Ensure handover is completed and project documentation is compliant with regulations and internal requirements. In collaboration with Facilities, monitors the performance of consultants, contractors, suppliers and vendors and ensure the terms of contracts are fulfilled.
- ** Financial Management, Procurement and other**: Ensure assigned projects are delivered as per the approved budget. Informs the direct supervisor when project timelines or budgets may be exceeded for completing projects. Perform other related duties as assigned by the direct supervisor. Inform the Facility Manager when additional funds are required to complete the project.
- ** Faculty Infrastructure Support and Other Duties**: Support the Facility Manager in areas of strategic alignment and operational efficiency ensuring smooth operations and implementation of daily activities and projects. Perform other related duties as required.. At times, manages the entire delivery of small projects (ex: office renovations) including but not limited to the planning, the design, the procurement, and the construction phase.

**Knowledge, Experience, Competencies and Skills**

Essential Qualifications:

- Diploma or degree in a three
- or four-year program in building or architectural technology, and strong knowledge base in building systems (HVAC, controls, service distribution, fume hoods, mechanical and electrical systems) and state-of-the-art practices in building design as integrated with complex scientific equipment in a research-intensive institution.
- Five (5) years of relevant experience in the construction field. Experience in a research environment will be considered an asset.

Key Competencies:

- Planning
- Initiative
- Client service orientation
- Teamwork and cooperation

Other Skills and Competencies:

- Demonstrated knowledge of construction methods, building systems and terminology;
- Ability to read and understand construction drawings, blue prints, specifications, codes, standards, and contracts;
- Knowledge of AutoCAD an asset
- Knowledge of procurement processes, laws governing construction contracts and contracting;
- Knowledge of laboratory environment including health and safety procedures and practices;
- Leadership abilities in the delivery of projects;
- Excellent client service/management, interpersonal, problem-solving, verb