Intermediate Specialist, Academic Program Management

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
12

**Job Family**:
Academic Program Management

**# of Open Positions**:
1

**Faculty/Service - Department**:
Postgraduate Medical Education

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted (YYYY/MM/DD)**:
2025/11/03

**Applications must be received**BEFORE**(YYYY/MM/DD)**:
2025/11/14

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 10

**Salary Range**:
$80,942.00 - $102,245.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
The Intermediate Specialist, Academic Program Management is fully responsible for the implementation of the Competence by Design (CBD) initiative, which is mandated by the Royal College of Physicians and Surgeons of Canada (RCPSC), in all of the 71 postgraduate medical education training programs offered by the University of Ottawa, Faculty of Medicine. The incumbent is responsible for creating and managing effective change management plans, communications plans, coordinating the timing of the implementation, providing adequate training, and reporting on status to meet overall objectives, all while ensuring each program meets accreditation standards as determined by the RCPSC to remain in good standing as a high functioning medical school.

**In this role, your responsibilities will include**:

- Creates and manages the Faculty’s CBD implementation plan, working directly with the Assistant Dean in planning activities to support the objectives of the initiative. Leads Program Directors and Program Administrators in completing required tasks to implement CBD in each individual program. Compiles status reports, and completes follow up on action items in a timely manner.

- Plans and manages events such as training, open house, focus groups, seminars and other vehicles for communicating expectations, implementation status, and project timelines.

- Ensures effective training in CBD methodology is available by collaborating (participate in focus groups, reviewing evaluation reports, and incorporating best practices) with the leadership of PGME and the Office of Continuing Professional Development in identifying mandatory course content and scheduling based on implementation plan. Collaborates with instructional designers by providing feedback from course evaluation in order to assist them in developing course content to ensure it meets requirements.

- Determines information technology requirements, identifies new tools and platforms and completes requirements definition in order to record and store assessment and evaluation as it pertains to the Royal College’s ePortfolio and ensures proper interaction with existing IT solutions.

- Writes reports and correspondence on behalf of the Assistant Dean for dissemination to key stakeholders including the leadership team of the Faculty of Medicine, Department Chairs, and the RCSPC.

- Solely responsible for managing website content including writing content, managing translation and determining timing of communications to raise awareness and engage stakeholders in meeting the deadlines of the implementation plan. Implements use of social media tools and keeps accounts current with timely, useful information.

- Provides information and direction for all CBD activities related to accreditation standards with the Accreditation Administrator to ensure that CBD initiatives align with accreditation requirements and that all are met. Assists faculty with the completion of pre survey questionnaire (PSQ) documentation as mandated by the RCPSC accreditation process as they relate to CBD. Ensures changes to the accreditation process are reflected in the implementation plan of CBD and that there is continuous effective communication between the Accreditation office and PGME to positively impact the roll out.

- Collects and analyzes data related to the implementation of CBD and generates an action plan to determine best practices, effectiveness, tracking progress, and dissemination to programs, faculty, and leadership and governing bodies.

**What you will bring**:

- Postsecondary studies in business administration or in a related domain.

- Three to five years of related experience.

- Experience in project management and in using project management tools.

- Experience in leading the change management process.

- Experience in communications, writing reports, website content and promotional materials.

- Excellent organizational skills, ability to work under pressure and to meet strict deadlines.

- Ability to