Accounts Payable Technician

ACCOUNTS PAYABLE TECHNICIAN

ONE POSITION FOR THE FINANCE DEPARTMENT.

THIRTY-FIVE HOURS PER WEEK. THIS IS A TWELVE-MONTH POSITION. THE HOURLY RATE OF PAY IS $27.98.

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Under the direction of the Manager, Financial Services, the Accounts Payable Technician assists in the processing of accounts payable for the District. The Accounts Payable Technician also assists the Finance Technician Reconciliations in the processing of accounts receivable.

**DUTIES & RESPONSIBILITIES**:
ACCOUNTS PAYABLE

Reviews invoices for appropriate account coding and authorizations;
Audits supporting documentation to ensure compliance with relevant policies and standards;
Enters all invoices into accounting software accurately and efficiently;
Processes the weekly cheque run in an accurate and timely manner;
Prepares Excel spreadsheets for interfacing with the Atrieve accounting software;
Reviews purchasing card reports for compliance with relevant policies and standards;
Ensures the accounts payable documentation is filed appropriately and efficiently;
Reviews supplier statements, and follows up on vendor queries;
Records the reduction of commitments against purchase orders and tracks outstanding orders.

ACCOUNTS RECEIVABLE

Assists the Finance Technician Reconciliations with the collection of aged accounts receivables;
Performs weekly bank deposits, processing receipts through the Atrieve accounting software;
Prepares charitable donation receipts for donors where appropriate.

OTHER

Receives and distributes district-wide incoming and outgoing courier mail;
Performs other duties as required by the supervisor.

**QUALIFICATIONS**:
EDUCATION

Recent completion of 2nd year of a bachelor’s degree in accounting or recent completion of a two-year diploma in accounting from a post-secondary institution;
Minimum grade of C+ on all university level accounting courses;
Preference will be given to higher grade averages.

WORK EXPERIENCE

Minimum of one-year related work experience;
Previous accounting related office experience is considered an asset;
Customer service and/or client service experience is considered an asset;
Experience working with accounting software is considered an asset.

**TECHNICAL COMPETENCIES**:
Knowledge of applicable rules and regulations including GAAP and PSAS;
Excellent verbal and written communication;
Strong attention to detail and spreadsheet skills are essential;
Working knowledge of Microsoft Office Word and Excel;
Ability to accurately perform repetitive tasks under minimum supervision;
Ability to respect the confidential nature of financial transactions, correspondence and discussions;
Operational knowledge of PowerSchool and KEV School Cash Online software programs would be considered an asset.

**BEHAVIOURAL COMPETENCIES**:
Teamwork and cooperation is the ability to work co-operatively with diverse teams, work groups and across the organization that includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.

Listening, Understanding and Responding is the desire and ability to understand and respond effectively to other people from diverse backgrounds. It includes the ability to understand accurately and respond effectively to both spoken and unspoken or partly expressed thoughts, feelings and concerns of others.

Planning, Organizing and Coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization's mandate.

Service Orientation implies a desire to identify and serve customers/clients, who may include the public, co-workers, other branches/divisions, other ministries/agencies, other government organizations, and non-government organizations. It means focusing one’s efforts on discovering and meeting the needs of the customer/client.

Problem Solving/Sound Judgment is the ability to analyze problems systematically, organize information, and identify key factors and options leading to successful outcomes.

RATE OF PAY AS PER THE COLLECTIVE AGREEMENT.

DUTIES TO COMMENCE AS SOON AS POSSIBLE.

Please note that failure to attach all pertinent information (i.e.: certificates, outline of relevant experience, resume, etc.) to demonstrate that you are qualified may exclude you from this posting.