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Finance & Operations Coordinator
2 weeks ago
**Finance & Operations Coordinator**
**Full-time Permanent Position**
Department: Finance
Education: Post Secondary Education in Finance or Accounting
Experience: 3+ years Accounts Payable / Receivable Experience
Administrative Experience (an asset)
Computer Skills: Fluent in Microsoft Office, Google
Blackbaud (an asset)
Working Conditions: School/Office Environment
Frequent computer/desk use
- **St. Mildred’s-Lightbourn School**_
- Inspired Girls. Empowered Women. St. Mildred’s-Lightbourn School (SMLS) is recognized as one of the premier independent schools in the country and brings a long history of educational excellence to girls from preschool to university entrance. For well over a century, SMLS has empowered young women to challenge and transform the world._
- **Role Overview**_
SMLS has an opening for a _**Finance & Operations Coordinator. **_ This role has primary responsibilities for accounts receivable, accounts payable, collections and banking duties. This role is also responsible for student registration and re-registration payments, supporting the Finance & Operations function, and completing all other duties as assigned.
- **Key Knowledge, Skills & Experience**_
We are seeking a dynamic and exemplary financial professional with a willingness to continue to develop and grow as a professional.
- **Main Duties & Responsibilities**_
- Process enrolment contracts and deposits for all new and re-registered students
- Process e-deposits and take deposits to the bank as necessary
- Enter all accounts receivable billing information including tuition, busing, extended day fees, other student charges and incidentals
- Confirm and vet incidental billing lists to students account to determine if account billing can be completed based on account status
- Receive and process field trip and other incidental billing information from the Heads of School and/or teachers in charge of the event once lists have been approved to charge to student accounts
- Enter other cash receipts to specific general ledger accounts as directed
- Proactively communicate and resolve billing issues/questions
- Follow up with parents regarding late payments and place accounts on hold where authorized
- Prepare student invoices and receipts on request
- Enter all accounts payable information including setting up new vendors as required.
- Process all payments to suppliers
- Process and post Raiser’s Edge donation batches into Financial Edge system using information provided by Advancement department
- Prepare and issue annual tax receipts as directed by Director of Finance
- Prepare quarterly GST/OVAT rebate claims
- Prepare annual tuition insurance premium report for students to submit to Broker
- Assist with the year end audit, providing information and details as required
- Provide backup for reception duties, as needed
- Other duties as assigned
- **SMLS Values**_
- **Respect**:_We welcome and support the diversity of our school community and the broader communities and environment in which we learn, work and live. We respect our Anglican roots and our traditions._
- **Integrity**:_ _Honesty and responsibility are fundamental to everything we do - from the classroom to the boardroom._
- **Innovation**:_ _We are in a place where new ideas and promising practices can be explored, evaluated and flourish._
- **Commitment**:_ _We recognize our responsibilities to each other and to the world, and we will stand by our word and persevere with passion, pride and hard work._
- **Courage**:_We are not afraid to confront the uncertainties or difficulties the future may bring. We are resilient and are prepared to be bold and take action._
St. Mildred’s-Lightbourn School provides a competitive compensation package for Staff members.
- SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Respect for the dignity and worth of every individual in the workplace is fundamental at SMLS. Our school recognizes the importance of diversity and fosters an inclusive, cohesive, and compassionate culture modeled by faculty, staff, students and parents._
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: One location
